Operations Manual | Rutgers–Camden Faculty of Arts and Sciences

Version 1.2 – January 2023

Academic Year 2022-23

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§ I. Academics
  1. 2022-23 FASC Academic Calendar
  2. Academic Integrity Policy
  3. Academic Advising
  4. Catalogs
    1. Undergraduate Catalog
    2. Graduate Catalog
  5. Course Scheduling Submission Calendar
    1. Course Scheduling System
    2. University Schedule of Classes
  6. Degree Navigator
  7. Disability Services
  8. Electronic Grading System
  9. Ethics & Compliance
  10. Enrollment Numbers/Reports
  11. Exam Scanner
  12. General Education and CCAS Graduation Requirements
    1. General Education Courses: Committee, Submitting Courses, Sample Syllabi, and Course Categories
    2. General Education Course Proposal Form (requires CAS login)
  13. Guidelines for FASC Course Cancellation and Late Addition of Courses to the Semester Schedule
  14. New Program Approval Pathway
  15. Online Course Requirements (PDF)
  16. Policies
  17. Registrar
  18. Rosters and Electronic Grading System (REGIS) | Quick Reference Guide
  19. Teaching Matters Initiative
§ II. Budget Resources/Procedures
  1. FASC Business Office
§ III. Development & Fundraising
  1. Rutgers–Camden donations
§ IV. Department Information
  1. Annual Reporting form & timeline
  2. Chairs, Directors, and Coordinators list
  3. Committee Assignments
  4. Monthly Department, Program and Center updates form
  5. Web/Media/Design request form
§ V. Faculty Affairs
  1. Courtesy Appointments
  2. Faculty Evaluation, Reappointment, and Promotion
  3. Faculty Leave Programs – Sabbatical & Competitive Leave
  4. Family/Medical Leave Notification – Please send notification of FMLA to the Dean’s Office via the Family/Medical Leave Notification Form [DocuSign form]; and via submit a notification to One Source, directions are found HERE.
  5. Faculty (FT) Handbook
  6. Faculty (FT) Teaching Responsibilities Policy
  7. Faculty (PTL) Evaluation for Advancement Form
  8. Faculty (PTL) Handbook
  9. Faculty and Staff Assistance Program
  10. Faculty Senate Bylaws
  11. Faculty Survey
  12. OneSource Rutgers Faculty and Staff Service Center
  13. Offices & Organizations
    1. Office of University Labor Relations
    2. Faculty Council
    3. FASC Faculty Senate
    4. Retired Faculty Association
    5. University Senate
  14. Requests for Reduced Teaching
§ VI. Facilities
  1. Campus Operating Hours
    1. Academic Buildings Open from 7:30/8am – 5:30pm (Swipe access from 5-10pm)
    2. Campus center open during retail hours- swipe access in evening
    3. Rec center remains swipe access when open
    4. All buildings without classrooms remain swipe access with hours designated
  2. Enhanced Classrooms
  3. Events Resources and Guidelines
  4. Facilities Services
  5. Key Requests for offices
  6. Space Management
    1. Room Scheduler for the Small Conference Room and Faculty Lounge in Armitage Hall
    2. Rutgers Camden Information Technology
    3. Smart Classroom Support
    4. Space Request//Assignments
§ VII. Graduate School Resources
  1. Graduate School Bylaws(updated May 2016)
  2. Graduate Student Funding Nomination Form
  3. GradPortal Login(On Campus)
  4. GradPortal Login(Off Campus)
  5. Graduate Faculty Listing Update Form [writable PDF]
§ VIII. Hiring and Onboarding
  1. Hiring
    1. Faculty Hiring Request Form [writable PDF]
      Faculty Hiring Request Forms should be sent to Christine Beswick.
    2. Staff Hiring Request Form
      The Dean’s leadership team will review requests regularly.  You will receive an email back approving/denying your request and instructions for next steps.
  2. How to Conduct Searches
    1. Onboarding / Training
    2. HR Manager’s Checklist
    3. Staff onboarding is conducted by HR upon hire.
    4. Faculty onboarding
      1. Conducted after candidate has cleared a background check, complied with the university vaccination requirement, completed the I9 process with HR (if new), and returned a signed contract letter.
    5. TA/GA
  3. Class 5 – Student Employee – see HR page
    1. Each year, the dept. should monitor any employed class 5s for graduation. Class 5 employees who are pending graduation that academic year and continuing to work for the University will need to be on-boarded as a Class 4 (requiring a PAF & Job Description).  Requests to convert Class 5 to Class 4 should be sent to Christine Beswick
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§ IX. Instructional Design and Technology and I.T. services
  1. Instructional Design and Technology Office
  2. ScarletApps (Google for Rutgers)
  3. Off Campus VPN Login
  4. Office of Information Technology/Help Desk
§ X. Nominations
  1. Service
  2. Awards
    1. University Awards for the Rutgers Community
§ XI. Routine AY Checklist for Department Chairs
  1. Routine AY Checklist for Department Chairs
§ XII. Staff and Administrative Resources
  1. Time-off Request Form
  2. Web/Media/Design requests