Guidelines for FASC Course Cancelation and Late Addition of Courses to the Semester Schedule

The following guidelines for course cancellations prior to the start of a regular semester are to mitigate miscommunication and timely notification to instructors and payroll, as well as students.

Ideally, courses should have no less than 10 students enrolled in an undergraduate class (may be cross-listed to get to that total) and no less than 5 students for a graduate course. The final decision about low-enrollment courses will be made by the department chair in consultation with the Associate Dean.

 

For courses canceled solely by the Department Chair

  1. On-campus/off-campus/online courses:
    1. Department Chair sends memo to Registrar’s Office to cancel course(s), copying:
      • Associate Dean
      • Melinda Aviles
      • Program director (if applicable)
    2. Department Chair notifies instructor(s) that the course(s) is/are canceled.
    3. Department notifies affected students of course cancellation. 

Courses with low enrollment canceled by the Associate Dean

  1. Associate Dean contacts Department Chair via email recommending cancellation of low enrollment course(s).
  2. Department Chair sends confirmation via email to the Associate Dean acknowledging cancellation of the course(s).
  3. Associate Dean contacts the Registrar’s Office to cancel the course(s), copying:
    • Department chair
    • Program director (if applicable)
    • Department secretary
    • Melinda Aviles
  4. Department chair notifies the instructor(s) of course(s) canceled due to low enrollment, copying:
    • Melinda Aviles
  5. Melinda Aviles sends a memo to Payroll with Associate Dean’s signature to do one of the following:
    1. Reduce PTL salary equal to compensation for the canceled course (if the instructor will not teach another course(s) during the semester/session).
    2. Terminate the PTL from payroll if the individual is not teaching another course during the semester/session.

Adding a course late to the Schedule of Classes

  1. On-campus/off-campus/online courses:
    1. Department Chair sends memo to Paul Butler (Registrar’s Office) with all course listing information about the added course(s), copying:
      • Associate Dean
      • Melinda Aviles (to generate contract, if applicable)