Operations Manual | Rutgers–Camden Faculty of Arts and Sciences

Academics

• Academic Calendar
• Academic Integrity Policy
• Academic Advising
• Catalogs:
  1. Undergraduate Catalog
  2. Graduate Catalog
• Degree Navigator
• Disability Services
• Electronic Grading System
• Ethics & Compliance
• Enrollment Numbers/Reports
• Exam Scanner
• General Education and CCAS Graduation Requirements
  1. General Education Courses: Committee, Submitting Courses, Sample Syllabi, and Course Categories
  2. General Education Course Proposal Form (requires CAS login)
• Graduate School Resources:
  1. Graduate School Bylaws (updated May 2016)
  2. Graduate Faculty Listing Update Form [DocuSign]
  3. Graduate School of Arts and Sciences website
• Guidelines for FASC Course Cancellation and Late Addition of Courses to the Semester Schedule
• Online Course Requirements (PDF)
• Policies
• Registrar
• Rosters and Electronic Grading System (REGIS) | Quick Reference Guide
• Schedule of Classes

Business Office & Administration

• Business Office Assignments
• Business Office Homepage
• Dean’s Office Leadership and Staff
• Departmental Chairs, Directors, and Coordinators

Communications & Marketing

• Camden Office of Marketing & Communications
• FASC Web/Media/Design Request Form

Committee Assignments

• FASC Faculty Committee Assignments
• FASC Committee Duties

Facilities

• Campus Operating Hours:
  1. Academic Buildings Open from 7:30/8 am – 5:30 pm (Swipe access from 5-10 pm)
  2. Campus center open during retail hours- swipe access in the evening
  3. Rec center remains swipe access when open
  4. All buildings without classrooms remain swipe access with hours designated
• Enhanced Classrooms
• Events Resources and Guidelines
• Facilities Services
• Key Requests for offices
• Space Management:
  1. Room Scheduler:
     • Third Floor Conference Room
     • Fourth Floor Conference Room
     • Faculty Lounge in Armitage Hall
  2. Rutgers Camden Information Technology
  3. Smart Classroom Support
  4. Space Request//Assignments
  5. After Hours Building Access Request Form – FASC Faculty/Students requesting After Hours Access should utilize this form to request access from their department.   Please note this form is for FASC only.  All others must contact their appropriate department/unit.  

Hiring

Working with Human Resources and Faculty Affairs, the Director of Administrative Operations helps units throughout FASC to plan for needed hiring.

• International Students/ Scholars: International student and scholar support are coordinated through the Office of Global Affairs. FASC’s Office of Faculty Affairs is here to assist you with international scholars or faculty needs. Departments should be aware that processing of new international applications and renewals takes time, a quick resource of expected timelines can be found here. 
• Faculty Positions: The Dean will issue a call for faculty hiring requests and Chairs can request hires through the Faculty Hiring Request Form [writable PDF]. Faculty Hiring Request Forms should be sent to Christine Beswick.   
• Staff Hiring: Please consult with Christine Beswick when considering new hires, potential position changes, or other employee-related actions.
• Student Employment: Students can be employed by the unit upon completion of a Class 5 hiring form.  Please work with your departmental administrator for assistance. Each year, the dept. should monitor any employed class 5s for graduation. Class 5 employees who are pending graduation that academic year and continuing to work for the University will need to be onboarded as employee types.  Please reach out to Christine Beswick for assistance in review.
• Teaching Assistants/Graduate Assistants: Hiring and contractual oversight for TA and GA are handled by the Graduate School.  Please reach out to Danielle Askew and Dr. Michelle Meloy for assistance.

Human Resources

As a Rutgers employee, you have access to a comprehensive benefits package. University Human Resources offers a variety of employee benefits seminars to help you better understand and fully utilize your benefits.

• OneSource Rutgers Faculty and Staff Service Center: University Human Resources and Payroll Services have partnered to plan, design, and operate a service center to support Rutgers community members. This service can assist with benefit questions, including health benefits, insurance and pension plans.
• Rutgers Wellness Resources for Faculty & Staff

Visiting Faculty  

There are two types of visiting appointments: visiting appointments with compensation and visiting appointments without compensation. All visiting appointments must be approved by the Dean.  To request, email Maria Matteo-Hohing, Assistant Dean III for Faculty Affairs.

• Visiting Appointments With Compensation: Visiting appointments with compensation are typically for faculty who are affiliated with another institution – hence they are merely “visiting” Rutgers – but who are performing teaching or other compensable duties for Rutgers. Recruitment and appointment posting and/or advertising is required for visiting appointments with compensation.  For visiting appointments that are tied to grants, the Dean’s Office will work with the Grants Office and Office of Research to ensure appropriate grant expenditure.
• Visiting Appointments Without Compensation: Recruitment and Appointment Posting and/or advertising is not required for visiting faculty appointments without compensation. A visiting appointment without compensation, also sometimes referred to as a courtesy appointment, does not create an official employer/employee relationship because of the absence of remuneration. Typically, these appointments are utilized to memorialize an individual’s affiliation with Rutgers, notwithstanding a lack of compensation, such as faculty from other institutions who are here to collaborate with colleagues. In extraordinary circumstances, visiting appointments without compensation are also given to individuals who will perform otherwise-compensable teaching and related functions but who are prohibited from receiving compensation due to prevailing laws or regulations; units must consult with Academic Labor Relations before effecting such courtesy arrangements.

Summer Salaries

The University permits eligible faculty members on AY appointments to receive approved summer compensation of up to 3/9th of their academic year salary, provided that: a) there is no conflict with the policies of the relevant funding agencies for externally funded grants and contracts; and b) there is approval by the faculty member’s dean or director. Similarly, faculty members on CY appointments may receive approved summer compensation up to 1/11th of their annual salary in lieu of the faculty member’s one month of vacation. Summer salaries are paid in July and August.

• Summer Salary Form: All requests for Summer Salary must be approved by the Dean through the Summer Salary Form.   Summer Salary is processed by the Business Office.

Time

• According to University policy, all hourly paid employees must submit timesheets.   Staff should utilize the FASC Bi-Weekly Timesheet Form.  For student timesheet process, please contact the Director of Administrative Operations. 
• Time-off Request Form

Website Changes

• FASC department and center website changes, edits, and requests should be made via the Web/Media/Design Request Form.