Operations Manual | Rutgers–Camden Faculty of Arts and Sciences

1. 2024-2025 Rutgers-Camden Academic Calendar
2. Academic Integrity Policy
3. Academic Advising
4. Catalogs
   1. Undergraduate Catalog
   2. Graduate Catalog
5. Course Scheduling Submission Calendar
   1. Course Scheduling System
   2. University Schedule of Classes
6. Degree Navigator
7. Disability Services
8. Electronic Grading System
9. Ethics & Compliance
10. Enrollment Numbers/Reports
11. Exam Scanner
12. General Education and CCAS Graduation Requirements
    1. General Education Courses: Committee, Submitting Courses, Sample Syllabi, and Course Categories
    2. General Education Course Proposal Form (requires CAS login)
13. Guidelines for FASC Course Cancellation and Late Addition of Courses to the Semester Schedule
14. Online Course Requirements (PDF)
15. Policies
16. Registrar
17. Rosters and Electronic Grading System (REGIS) | Quick Reference Guide

1. FASC Budget and Finance

1. Rutgers–Camden donations

1. Annual Reporting form & timeline
2. Chairs, Directors, and Coordinators list
3. Committee Assignments
4. Monthly Department, Program and Center updates form
5. Web/Media/Design request form

1. Courtesy Appointments
2. Faculty Evaluation, Reappointment, and Promotion
3. Faculty Leave Programs – Sabbatical & Competitive Leave
4. Family/Medical Leave Notification – Please send notification of FMLA to the Dean’s Office via the Family/Medical Leave Notification Form [DocuSign form]; and via submit a notification to One Source, directions are found HERE.
5. Faculty (FT) Handbook
6. Faculty (FT) Teaching Responsibilities Policy
7. Faculty (Lecturer – formerly PTL) Evaluation for Advancement Form [DocuSign]  [PDF]  [DOCX]
8. Faculty (Lecturer – formerly PTL) Handbook
9. Faculty and Staff Assistance Program
10. Faculty Bylaws
11. Faculty Survey
12. OneSource Rutgers Faculty and Staff Service Center
13. Offices & Organizations
    1. Office of University Labor Relations
    2. Faculty Council
    3. FASC Faculty Senate
    4. Retired Faculty Association
    5. University Senate
14. Requests for Assignment Modification/Reduced Teaching
15. Request for Extra Pay

1. Campus Operating Hours
   1. Academic Buildings Open from 7:30/8 am – 5:30 pm (Swipe access from 5-10 pm)
   2. Campus center open during retail hours- swipe access in the evening
   3. Rec center remains swipe access when open
   4. All buildings without classrooms remain swipe access with hours designated
2. Enhanced Classrooms
3. Events Resources and Guidelines
4. Facilities Services
5. Key Requests for offices
6. Space Management
   1. Room Scheduler:
      1. Third Floor Conference Room
      2. Fourth Floor Conference Room
      3. Faculty Lounge in Armitage Hall
   2. Rutgers Camden Information Technology
   3. Smart Classroom Support
   4. Space Request//Assignments
   5. After Hours Building Access Request Form – FASC Faculty/Students requesting After Hours Access should utilize this form to request access from their department.   Please note this form is for FASC only.  All others must contact their appropriate department/unit.  

1. Graduate School Bylaws (updated May 2016)
2. Graduate Student Funding Nomination Form
3. GradPortal Login(On Campus)
4. GradPortal Login(Off Campus)
5. Graduate Faculty Listing Update Form [DocuSign]
6. View more on Grad site

1. Hiring
   1. Faculty Hiring Request Form [writable PDF]
      Faculty Hiring Request Forms should be sent to Christine Beswick.
   2. Staff Hiring Request Form
      The Dean’s leadership team will review requests regularly.  You will receive an email back approving/denying your request and instructions for next steps.
2. How to Conduct Searches
   1. Onboarding / Training
   2. HR Manager’s Checklist
   3. Staff onboarding is conducted by HR upon hire.
   4. Faculty onboarding
      1. Conducted after candidate has cleared a background check, complied with the university vaccination requirement, completed the I9 process with HR (if new), and returned a signed contract letter.
   5. TA/GA
3. Class 5 – Student Employee – see HR page
   1. Each year, the dept. should monitor any employed class 5s for graduation. Class 5 employees who are pending graduation that academic year and continuing to work for the University will need to be on-boarded as a Class 4 (requiring a PAF & Job Description).  Requests to convert Class 5 to Class 4 should be sent to Christine Beswick
4. Request for Extra Pay

1. Instructional Design and Technology Office
2. ScarletApps (Google for Rutgers)
3. Off Campus VPN Login
4. Office of Information Technology/Help Desk

International student and scholar support are coordinated through the Office of Global Affairs. FASC’s Office of Faculty Affairs is here to assist you with international scholars or faculty needs. Departments should be aware that processing of new international applications and renewals takes time, a quick resource of expected timelines can be found here.  

1. Service
2. Awards
   1. University Awards for the Rutgers Community

1. Routine AY Checklist for Department Chairs

1. FASC Budget and Finance Office (formerly Business Office)
2. Request for Extra Pay
3. Time-off Request Form
4. Timesheets: Bi-Weekly Timesheet Form,  Weekly Timesheet Form (for use until July 26, 2024)
5. Web/Media/Design requests