Tenure-Track Reappointment Process – Faculty of Arts and Sciences

This website offers an overview meant to provide general information about the tenure-track reappointment processes and timing. This site does not supersede the Rutgers University Office of Labor Relations policies and procedures (linked below). General Instructions can be accessed here.

If you have additional questions, or need clarification, please feel free to contact the Dean’s Office by phone at (856) 225-6097 or by email at fas.deans.office@camden.rutgers.edu.

Overview: Tasks by Month

February 2024

Dean’s Office notifies chairs and candidates who must go up for reappointment the following year.

October 2024

Send 30-day notification letters to reappointment and NTT promotion candidates (Instructions, Appendix F-1). Text cannot be modified without prior approval.

November 2024

Dean’s office sends reminder email to chairs and candidates no later than Thanksgiving break.

December 2024/January 2025

Chairs obtain the inventoried Supplemental Materials from each candidate as indexed in Appendix H
Please note that the suggested and preferred method to generate Reappointment/Promotion Form 1A/Form 1B is by updating the Faculty Survey online. Questions regarding the Faculty Survey should be directed to Mr. Tin Lam (848-932-7350 tlam@irap.rutgers.edu).

January 2025

Chairs consult with tenured members of the department to determine whether to have a reading committee
For joint appointees, the chair will obtain report from secondary department, unit or program, if applicable.
Chairs schedule and run departmental meetings
Chairs write Departmental Narrative (Form 4 [DOC]) in consultation with department colleagues.
Chairs submit Departmental Narrative to the Dean’s Office by Friday, January 17, 2025.
The chairs notify candidate, in writing, of the department’s action within 5 working days of department meeting.

February 2025

A&P Committee reviews candidate’s official packet and may consult with the dean.
The A&P Committee’s written report and recommendation are due to the dean within a week of voting and no later than the end of February.

March 2025

Dean’s Narrative (Form 5 [DOC]) is completed.
Dean notifies candidate within 10 days of final decision on reappointment with tenure, and promotions involving tenured ranks, where both the department and decanal levels are negative, excluding cases being considered under rank review provision.

April 2025

Dean’s Office notifies candidates of reappointment status.

May/June 2025

Dean’s Office sends out new reappointment contracts prior to June 30, 2025.

Timetable

Month	Chair	Candidate	Dean’s Office
February 2024		Updates Faculty Survey and general initial reappointment paperwork Gathers supplemental materials to be included in your reappointment packet	Notifies chairs and candidates who must go up for reappointment the following year.
June 2024		May submit electronic DRAFT Form 1A [DOC]/Form 1B [DOC] to Dean’s Office for initial review. Please submit it as a word document.	Sends the list of candidates for reappointment, tenure and/or promotion to Executive Vice President for Academic Affairs by June 1 Requests departmental reviewer for the upcoming year If applicable, department ad hoc committee members are appointed
November 2024			Sends reminder to chairs and candidates no later than Thanksgiving break.
December 2024/ January 2025		Submits inventoried Supplemental Materials as outlined in Appendix H to Chair. Completes Form 1A [DOC] / Form 1B [DOC] and submits to Chair.
January 2025	Consults with tenured members of the department to determine whether to have a reading committee For joint appointees, the chair will obtain report from secondary department, unit or program, if applicable Departmental Narrative Form 4 [DOC] and completed packet are due to the Dean’s Office by Friday, January 17, 2025. Notifies candidate, in writing, of the department’s action within 5 working days of departmental meeting	Revisions may be requested at any level of review.
February 2025	Revisions may be requested at any level of review.	Revisions may be requested at any level of review.	A&P Committee: Reviews candidates official packet A&P Report due to the Dean within a week of meeting and no later than the end of February.
March 2025	Revisions may be requested at any level of review.	Revisions may be requested at any level of review.	Dean’s Narrative is completed Form 5 [DOC] Dean notifies candidate within 10 days of final decision where both the department and decanal levels are negative
April 2025			Notifies candidate of reappointment status.
May/June 2025			Sends out new reappointment contracts prior to June 30, 2025.

Chair Procedure Checklist

General Instructions may be found on the University Labor Relations Website.

Form 2 [DOC] (Criteria Applicable to this Candidate)
1. Supplemental Form 2 [DOC]
Form 4 [DOC] (Narrative Summary of Departmental Recommendation)
Appendix H (Sample – Inventory Listing of Materials to be Included in Packets for Reappointment or Promotion)

Candidate Procedure Checklist

General Instructions may be found on the University Labor Relations Website.

Form 1a [DOC] (General Teaching/Research Faculty) or Form 1b [DOC] (Faculty in the Creative or Performing Arts)
1. Supplemental Form 1 [DOC] (Excluding teaching evaluations from Spring 2020, Fall 2020 and/or Spring 2021 from evaluation)
Form 2 [DOCX] (Criteria Applicable to this Candidate)
1. Supplemental Form 2 [DOC] (Taking COVID-19 into consideration)
Personal Statement
Current C.V.
Appendix H (Sample – Inventory Listing of Materials to be Included in Packets for Reappointment or Promotion)

OPTIONAL - Teaching Portfolio Checklist

For faculty choosing to present a teaching portfolio, the Office of Teaching Evaluation and Assessment Research (OTEAR) has extensive guidance on their website (https://otear.rutgers.edu/teaching/.

You may consider keeping two portfolios. A “career portfolio” can be kept for your records. This represents a complete picture of your teaching: your statement of teaching philosophy, peer evaluations, SIRS, student comments, evidence of student success, documentation of teaching awards, teaching-related pedagogy, diversity statement, student assignments, etc.

An abbreviated portfolio should be used for review and/or evaluation purposes. If submitted, this document will be included in the candidate’s packet for review all levels. It is typically 8-10 pages total. (Supporting documents may be included in Appendices/supporting materials.)

This abbreviated portfolio is a single document that summarizes and integrates the career portfolio. Typically, it has 3 parts:

Teaching responsibilities (the “what”): teaching experiences, modalities, course content, methods
Teaching philosophy (the “why”): values, strategies, objectives in teaching; connect these to examples
Annotate the evidence: document success in implementing this philosophy, preferably using multiple methods (including from self, others, and student outcomes; consider discussing evidence such as peer evaluations, SIRS, student comments, evidence of student success, etc.)

Dean's Office Procedure Checklist

Form 5 [DOC] (Narrative Summary of Dean’s Recommendation)

Complete Reappointment Packet Checklist

Form 1-a (signed, dated, original signatures)
1. Supplemental Form 1 (signed, dated)
Form 2 (signed, dated)
1. Supplemental Form 2 (signed, dated)
Form 4 (signed, dated, original signatures)
Form 5
Personal Statement (one sided)
CV (one sided)
Appendix H – Listing everything that is in the supplemental materials
Supplemental materials
1. Teaching Portfolio

Tips and Reminders

Departmental Review:

A minimum of six tenured faculty members at or above the rank for which candidates are to be considered for reappointment or promotion are required to vote on the recommendation with respect to each candidate. All must be physically present to vote.

Please remember that all forms require original, non-electronic signatures.

When does OTEAR generate my faculty teaching grid?

1. Promotions to/within the tenure ranks – Teaching grids will be distributed in August
2. Reappointments (3^rd year tenure track) – Teaching grids will be distributed in October
3. NTT promotions/reappointments (proposed rank of Associate or equivalent) – Teaching grids will be distributed in December

Forms

All of the forms and University information pertaining to tenure and promotion may be found on the Rutgers University Labor Relations Website (https://laborrelations.rutgers.edu/faculty/promotions-appointments-and-reappointments) and below:

2024-2025 Academic Reappointment/Promotion Instructions for Tenured and Tenure-Track Faculty (Non-Libraries) in the AAUP-AFT Negotiations Unit

2024-2025 T and TT non-libraries Appendices

2024-2025 T and TT non-libraries promotion packet timetable

Form 1a [DOC] – For General Teaching/Research Faculty

Form 1b [DOC] – For Faculty in the Creative or Performing Arts

Supplemental Form 1 [DOC] – Excluding teaching evaluations from Spring 2020, Fall 2020 and/or Spring 2021 from evaluation

Form 2 [DOC] – Criteria Applicable to this Candidate

Supplemental Form 2 [DOC] – Taking COVID-19 into consideration

Form 4 [DOCX] – Narrative Summary of Departmental Recommendation

Form 5 [DOC] – Narrative Summary of Dean’s Recommendation

Appendix H] – Sample Inventory Listing of Materials to be Included in Packets for Reappointment or Promotion

FAQs