Non-Tenure Track Promotion to Associate Teaching Professor and Higher

June/July 2024

• Chair notifies Dean’s Office regarding candidates who wish to be considered for promotion.
• Candidate updates Faculty Survey / Form NTT 1-a [DOC] / Form NTT 1-b [DOC] / Form NTT 1-c [DOC] and the Supplemental Recommended Information Form and gathers supplemental materials to be included in the promotion packet.

October 2024

• Dean’s Office notifies the chair regarding eligible departmental reviewers for the upcoming year. 
• Dean’s Office hosts NTT Promotion/Reappointment Workshop.
• If applicable, department ad hoc committee members are appointed by the Dean/Associate Dean for Faculty Affairs. 
• Dean’s Office notifies the candidate who will be on their departmental review committee. 

November/December 2024

• Chairs schedule and run departmental meetings. Only faculty who are physically present at the meetings in which the candidate is considered are to be accorded a vote. 
• Chairs write Departmental Narrative (Form NTT 4 [DOC]) in consultation with department colleagues. 
• The chairs notify candidate, in writing, of the department’s action within 5 working days of department meeting.

January 2025

• Promotion packets are submitted to the Dean’s Office no later than Friday, January 17, 2025.

February 2025

• A&P Committee reviews candidate’s official packet and may consult with the dean.
• The A&P Committee’s written report and recommendation are due to the dean within a week of voting and no later than the end of February. 

March 2025

• Dean’s narrative Form NTT 5 [DOC] is completed. 
• Dean notifies candidate within 10 days of final decision on promotion, where both the department and decanal levels are negative, excluding cases being considered under rank review provision.
• Dean’s Office sends packet to the Chancellor’s Office for final review.

April 2025

• Chancellor’s Office notifies Dean’s Office of their review outcome.
• Dean’s Office notifies candidates of promotion outcome.

May 2025

• Dean’s Office sends out new promotion contracts prior to June 30, 2025.

1. External Reviewer Approval Form
2. NTT Appendix E (Preliminary Solicitation of Service as External Confidential Referee)*
3. NTT Appendix E-I (Solicitation of External Confidential Evaluation)*
4. NTT Appendix E-II((Solicitation of External Confidential Evaluation for Distinguished Teaching Professor)*
5. Form NTT 2 [DOC] (Criteria Applicable to this Candidate)
6. Form NTT 3 [DOC] (Report on External Confidential Letters)*
7. Form NTT 3-a [DOC] (Confidential Letter Cover Sheet)*
8. Form NTT 4 [DOC] (Narrative Summary of Departmental Recommendation)

*If you would like to solicit external reviewers, please consult with the Suneeta Ramaswami, Associate Dean for Faculty Affairs rsuneeta@camden.rutgers.edu

1. Form NTT 1-a [DOC] (General Teaching/Research Faculty) or Form NTT 1-b [DOC] (Faculty in the Creative or Performing Arts) or Form NTT 1-c [DOC] (Clinical Faculty)
2. Form NTT 2 [DOC] ( Criteria Applicable to this Candidate)
3. Personal Statement
4. Current C.V.
5. Optional Teaching Portfolio
6. NTT Appendix F (Sample – Inventory Listing of Materials to be Included in Packets for promotion or Promotion)
7. Supplemental Form NTT 1 [DOC] – Supplemental Recommended Information Form

For faculty choosing to present a teaching portfolio, the Center for Teaching Advancement and Assessment Research (CTAAR) has extensive guidance on their website (https://ctaar.rutgers.edu/wiki/pages/w6z7c9w7/TEACHING_PORTFOLIOS.html).

You may consider keeping two portfolios. A “career portfolio” can be kept for your records. This represents a complete picture of your teaching: your statement of teaching philosophy, peer evaluations, SIRS, student comments, evidence of student success, documentation of teaching awards, teaching-related pedagogy, diversity statement, student assignments, etc.

An abbreviated portfolio should be used for review and/or evaluation purposes.  If submitted, this document will be included in the candidate’s packet for review all levels. It is typically 8-10 pages total. (Supporting documents may be included in Appendices/supporting materials.)

This abbreviated portfolio is a single document that summarizes and integrates the career portfolio.  Typically, it has 3 parts:

1. Teaching responsibilities (the “what”): teaching experiences, modalities, course content, methods
2. Teaching philosophy (the “why”): values, strategies, objectives in teaching; connect these to examples
3. Annotate the evidence: document success in implementing this philosophy, preferably using multiple methods (including from self, others, and student outcomes; consider discussing evidence such as peer evaluations, SIRS, student comments, evidence of student success, etc.)

Department/program specific criteria are found on departmental websites.

Excellence as a teacher is demonstrated by:

• Effectiveness of teaching strategies
• Observation of classroom instruction
• A teaching portfolio, including a personal statement, syllabi and/or other instructional materials
• Teaching evaluation surveys (for no less than most recent 6 semesters)
• Scholarship/research productivity on effective pedagogy and teaching
• Demonstration of service in accordance with the mission of the department and the University, appropriate to level of appointment.

TEACHING: Teaching includes classroom, online or hybrid, and non-credit instruction; supervision of research, student internships, professional practice, theses, and doctoral dissertations; academic advising and acting as a mentor; the improvement and enrichment of course offerings and other instructional activities within the faculty member’s discipline or profession; participation in interdisciplinary courses, honors courses and other special courses offered through any part of the University; development of curricula and, the writing of textbooks and the development of other instructional materials to enhance education in the faculty member’s discipline or profession.  Effective teachers must demonstrate depth and breadth of knowledge in their discipline, must communicate this knowledge to others, and must give evidence of a continuing development of their knowledge so as to insure their continued effective teaching over the duration of their appointment.  Effective teachers stay informed of advances and current thinking in their subject area and relate this information to teaching in a meaningful and balanced way. This might be evinced through revision of syllabi and development of new courses or instructional modules. Effective teachers communicate enthusiasm for their subject and have a responsibility to create a positive environment for learning that stimulates imaginative thinking.  They maintain a critical attitude toward their teaching and strive continuously to improve it. 

Teaching may also involve direct student academic advising or mentoring in specific programs.

SERVICE: Service includes the contributions a faculty member makes to the University, to society at large and to the academic profession.  Typically for faculty members in the Teaching Title series in FASC, the types of service expected will be to the department, college, University, and to society at large. Contributions to the effective operation of the University at all levels are most typically demonstrated by significant academic and professional service to the department, the discipline, the faculty, the undergraduate colleges, the graduate programs, the campus, or the University as a whole, through such activities as recruitment of scholars to the University, evaluation of peers, contributions as a fellow, contributions to important committees and other activities in support of the academic development of the University and the enhancement of student academic development and student life programs. Contributions to society at large are most typically demonstrated through the application of the faculty member’s academic expertise and particular professional skills to the solution of international, national, state, county and local problems and by service for the public good on governmental and other special committees, boards, agencies, civic groups and commissions.  It may include related speech to media, publication in popular venues, talks to alumni, or other organizations based on the faculty member’s academic expertise.  Contributions to the advancement of the academic profession are most typically demonstrated by active participation in professional and scholarly associations; by service on editorial boards and as a reviewer of scholarly works and proposals; by participation on expert committees, or practice committees of professional associations or institutions. 

Note: See Rutgers Policy 60.5.14, Criteria for Academic Appointments, promotions and Promotions. 

1. Form NTT 5 [DOC] (Narrative Summary of Dean’s Recommendation)

1. NTT Form 1-a or NTT Form 1-b or NTT Form 1-c (signed, dated, original signatures)
2. NTT Form 2 (signed, dated)
3. NTT Form 3*
4. NTT Form 3-a*
5. External Review Letter that corresponds to form NTT 3-a (date stamped with date received and numbered as listed on form 3)*
6. Repeat 4 and 5 until all of the external review letters and form 3-a have been included*
7. NTT Form 4 (signed, dated, original signatures)
8. Supplemental Form NTT 1 (signed, dated)
9. Personal Statement
10. CV
11. Appendix F – Listing everything that is in the supplemental materials
12. Supplemental materials

*If you would like to solicit external reviewers, please consult with the Suneeta Ramaswami, Associate Dean for Faculty Affairs rsuneeta@camden.rutgers.edu

All of the forms and University information pertaining to NTT promotion may be found on the University Labor Relations Website (https://laborrelations.rutgers.edu/faculty/non-tenure-track-faculty-non-libraries) and below:

NTT Promotion Instructions [PDF]

NTT Appendices [DOC]

External Reviewer Approval Form

Form NTT 1-a [DOC]  General Teaching/Researching Faculty

Form NTT 1-b [DOC]  Faculty in the Creative or Performing Arts

Form NTT 1-c [DOC]  Clinical Faculty

Form NTT 2 [DOC]  Criteria Applicable to This Candidate

Form NTT 3 [DOC]    Report on External Confidential Letters

Form NTT 3-a [DOC]    Confidential Letter Cover Sheet

NTT Appendix E – Preliminary Solicitation of Service as External Confidential Referee*

NTT Appendix E-I – Solicitation of External Confidential Evaluation*

NTT Appendix E-II – Solicitation of External Confidential Evaluation*

NTT Appendix F – Sample Inventory Listing of Materials to be Included in Packets for Promotion

Form NTT 4 [DOC]  Narrative Summary of Departmental Recommendation

Form NTT 5 [DOC]  Narrative Summary of Dean’s Recommendation

Supplemental Form NTT 1 [DOC]   Supplemental Recommended Information Form

*If you would like to solicit external reviewers, please consult with the Suneeta Ramaswami, Associate Dean for Faculty Affairs rsuneeta@camden.rutgers.edu

Criteria for promotion
Criteria used to evaluate NTT faculty for promotion and/or promotion, and the application of such criteria, shall be consistent with University Policy Sections 60.5.14 and 60.5.15 and shall be consistent with the faculty member’s responsibilities set forth in the appointment/promotion letter.  Units/departments may require candidates to complete the Recommendation Information Form (Form NTT 1-a [DOC] / Form NTT 1-b [DOC] / Form NTT 1-c [DOC]  ) contained in the Academic Promotion Instructions for Non-Tenure Track Faculty or Academic Promotion Instructions for Non-Tenure Track University Library Faculty in lieu of the Short Form [DOCX]; if the unit/department requires completion of a Form NTT-1, it shall be attached to the Short Form, and such requirement shall apply to all individuals at the same rank within the same title series in that unit/department in that same year.

Department Review Committee
NTT faculty members shall be evaluated by the department and principal investigator (if applicable); department chair/director; dean; and/or the designee of the University; A small standing departmental or unit personnel committee, or an ad hoc advisory committee, may act in the place of the entire department or unit. For promotions to Associate Teaching professor and higher, the department review committee should consist of no fewer than six full-time faculty members.

1. When does CTAAR generate my faculty teaching grid?

• For promotion cases, August
• For reappointment cases, November
• For NTT, December

Office of University Labor Relations: https://academiclaborrelations.rutgers.edu/
Committee Assignments: https://fas.camden.rutgers.edu/committee-assignments/
FASC Faculty Affairs website: https://fas.camden.rutgers.edu/faculty/faculty-resources/faculty-affairs/
AAUP-AFT Union Website: https://www.rutgersaaup.org/
2022-2026 Faculty Union Contract: https://laborrelations.rutgers.edu/sites/default/files/document/Executed%20AFT-BHSNJ%20MOA%20%2800486836xB0A50%29.PDF

Suneeta Ramaswami
Associate Dean for Faculty Affairs
Phone:  (856) 225-6439
Email:  rsuneeta@camden.rutgers.edu

Maria Matteo Buckley
Assistant Dean III
Phone: (856) 225-2951
Email: mariabu@camden.rutgers.edu

Tin Lam
Faculty Survey Administrator
Phone: 848-932-7350
Email:  tlam@irap.rutgers.edu 
 

60.5.10 FACULTY TERM APPOINTMENTS 

60.5.13 ACADEMIC TENURE

60.5.14 CRITERIA FOR ACADEMIC APPOINTMENTS, REAPPOINTMENTS AND PROMOTIONS

60.5.15 APPLICATION OF CRITERIA FOR ACADEMIC APPOINTMENTS, REAPPOINTMENTS AND PROMOTIONS 

60.5.16 PROMOTION TO ASSOCIATE PROFESSOR OR EQUIVALENT RANKS 

60.5.17 PROMOTION TO PROFESSOR, DISTINGUISHED PROFESSOR, OR EQUIVALENT RANKS 

60.5.19 RETIREMENT OF CERTAIN ACADEMIC ADMINISTRATORS