2025-2026 Tenure-track Reappointment – Faculty of Arts and Sciences

This website offers an overview meant to provide general information about the processes and timeline for TENURE-TRACK REAPPOINTMENTS. his site does not supersede the Rutgers University Office of Labor Relations policies and procedures (linked below). General Instructions can be accessed on the Office of University Labor Relations webpage for Academic Reappointment/Promotion Instructions for tenured and tenure-track faculty (non-libraries).

If you have additional questions or need clarification, please feel free to contact the Dean’s Office by phone at (856) 225-6097 or by email at fas.deans.office@camden.rutgers.edu.

Overview: Tasks by Month

February 2025

Dean’s Office notifies chairs and candidates who must go up for reappointment the following year.

November 2025

The dean’s office sends reminder emails to chairs and candidates about the reappointment process no later than Thanksgiving break.
Chairs send 30-day notification letters to reappointment candidates (Instructions, Appendix F-1). Text cannot be modified without prior approval.
Dean’s Office creates Box account folders for candidates and review committees.
Candidate gathers supplemental materials to be included in the reappointment packet.

December 2025/January 2026

Chairs meet with candidates to review and complete Supplemental Form 1 and Supplemental Form 2.
Chairs obtain the inventoried Supplemental Materials from each candidate as indexed in Appendix H.
Candidate completes applicable Form 1. Please note that the suggested and preferred method to generate Reappointment/Promotion Form 1A/Form 1B is by updating the Faculty Survey online. Questions regarding the Faculty Survey should be directed to Mr. Tin Lam (848-932-7350 tlam@irap.rutgers.edu).

Dean’s Office notifies the chair regarding eligible departmental reviewers for the upcoming year. A committee consisting of no fewer than six (6) departmental faculty members at or above the rank for which candidates are to be considered for reappointment are required to vote on the recommendation with respect to each candidate.

January 2026

Chairs consult with tenured members of the department to determine whether to have a reading committee
For joint appointees, the chair will obtain report from secondary department, unit or program, if applicable.
Chairs schedule and run departmental meetings
If applicable, department ad-hoc committee members are appointed by the Dean/Associate Dean for Faculty Affairs.
Dean’s Office notifies the candidate who will be on their departmental review committee.
Chairs write Departmental Narrative (Form 4 [DOC]) in consultation with department colleagues.
The chairs notify the candidate, in writing, of the department’s action within 5 working days of the department meeting.
Reappointment packets are submitted to the Dean’s Office by Friday, January 16, 2026.

February 2026

A&P Committee reviews candidate’s official packet and may consult with the dean.
The A&P Committee’s written report and recommendation are due to the dean within a week of voting and no later than the end of February.

March 2026

Dean’s Narrative (Form 5 [DOC]) is completed.
Dean notifies candidate within 10 days of final decision on reappointment with tenure, and promotions involving tenured ranks, where both the department and decanal levels are negative, excluding cases being considered under rank review provision.

April 2026

Dean’s Office sends review packet to the Provost’s Office for final review.

May 2026/June 2026

Chancellor’s Office notifies Dean’s Office of their review outcome.
Dean’s Office notifies candidates of reappointment outcome.
Dean’s Office sends out new reappointment contracts prior to June 30, 2026.

Timetable

Month	Chair	Candidate	Dean’s Office
February 2025			Notifies chairs and candidates who must go up for reappointment the following year.
November 2025	Sends 30-day notification letters to reappointment candidates (Instructions, Appendix F-1). Text cannot be modified without prior approval.	Candidate gathers supplemental materials to be included in the reappointment packet	Sends reminder emails to chairs and candidates about the reappointment process no later than Thanksgiving break. Creates Box account folders for candidates and review committees
December 2025/ January 2026	Meet with candidates to review and complete Supplemental Form 1 and Supplemental Form 2 Obtain the inventoried Supplemental Materials from each candidate as indexed in Appendix H.	Completes applicable Form 1. Please note that the suggested and preferred method to generate Reappointment/Promotion Form 1A/Form 1B is by updating the Faculty Survey online.	Notifies the chair regarding eligible departmental reviewers for the upcoming year. A committee consisting of no fewer than six (6) departmental faculty members at or above the rank for which candidates are to be considered for reappointment are required
January 2026	Consult with tenured members of the department to determine whether to have a reading committee For joint appointees, the chair will obtain report from secondary department, unit or program, if applicable. Schedule and run departmental meetings Write Departmental Narrative (Form 4 [DOC]) Chairs notify candidate, in writing, of the department’s action within 5 working days of the department meeting Reappointment packets are submitted to the Dean’s Office by Friday, January 16, 2026	Submits inventoried Supplemental Materials as outlined in Appendix H to Chair. Completes Form 1A [DOC] / Form 1B [DOC] and submits to Chair.	If applicable, department ad-hoc committee members are appointed by the Dean/Associate Dean for Faculty Affairs. Dean’s Office notifies the candidate who will be on their departmental review committee
February 2026	Revisions may be requested at any level of review.	Revisions may be requested at any level of review.	A&P Committee: Reviews candidates official packet A&P Report due to the Dean within a week of meeting and no later than the end of February.
March 2026	Revisions may be requested at any level of review.	Revisions may be requested at any level of review.	Dean’s Narrative is completed Form 5 [DOC] Dean notifies candidate within 10 days of final decision where both the department and decanal levels are negative
April 2026			Sends reappointment packet to the Provost’s Office for final review.
May 2026/ June 2026			Chancellor’s Office: Notifies the Dean of the review outcome. Dean’s Office notifies the candidate of the review outcome. Sends out new reappointment contracts prior to June 30, 2025.

Chair Procedure Checklist

General Instructions may be found on the University Labor Relations Website.

Supplemental Form 1
Form 2 [DOC] (Criteria Applicable to this Candidate)
Supplemental Form 2 [DOC]
Form 4 [DOC] (Narrative Summary of Departmental Recommendation)
Appendix H (Sample – Inventory Listing of Materials to be Included in Packets for Reappointment or Promotion)

Candidate Procedure Checklist

General Instructions may be found on the University Labor Relations Website.

Form 1a [DOC] (General Teaching/Research Faculty) or Form 1b [DOC] (Faculty in the Creative or Performing Arts)
Supplemental Form 1 [DOC] (Excluding teaching evaluations from Spring 2020, Fall 2020 and/or Spring 2021 from evaluation)
Form 2 [DOCX] (Criteria Applicable to this Candidate)
Supplemental Form 2 [DOC] (Taking COVID-19 into consideration)
Personal Statement
Current C.V.
Appendix H (Sample – Inventory Listing of Materials to be Included in Packets for Reappointment or Promotion)
Optional, Abbreviated Teaching Portfolio (see next section)

OPTIONAL - Teaching Portfolio Checklist

For faculty choosing to present a teaching portfolio, the Office of Teaching Evaluation and Assessment Research (OTEAR) has extensive guidance on their website (https://otear.rutgers.edu/teaching/.

You may consider keeping two portfolios. A “career portfolio” can be kept for your records. This represents a complete picture of your teaching: your statement of teaching philosophy, peer evaluations, SIRS, student comments, evidence of student success, documentation of teaching awards, teaching-related pedagogy, diversity statement, student assignments, etc.

An abbreviated portfolio should be used for review and/or evaluation purposes. If submitted, this document will be included in the candidate’s packet for review all levels. It is typically 8-10 pages total. (Supporting documents may be included in Appendices/supporting materials.)

This abbreviated portfolio is a single document that summarizes and integrates the career portfolio. Typically, it has 3 parts:

Teaching responsibilities (the “what”): teaching experiences, modalities, course content, methods
Teaching philosophy (the “why”): values, strategies, objectives in teaching; connect these to examples
Annotate the evidence: document success in implementing this philosophy, preferably using multiple methods (including from self, others, and student outcomes; consider discussing evidence such as peer evaluations, SIRS, student comments, evidence of student success, etc.)

Dean's Office Procedure Checklist

Form 5 [DOC] (Narrative Summary of Dean’s Recommendation)

Complete Reappointment Packet Checklist

Form 1-a (or 1-b, or 1-c) (signed, dated)
Supplemental Form 1 (signed, dated)
Form 2 (signed, dated)
Supplemental Form 2 (signed, dated)
Reading Report, if applicable
Form 4 (signed, dated, original signatures)
Report from the A&P Committee to the Dean
Form 5
Personal Statement
CV
Appendix H – Listing everything that is in the supplemental materials
Optional, Abbreviated Teaching Portfolio

Tips and Reminders

Form 1-a/1-b

If a section does not apply to you, please add N/A where the answer(s) should go. This will stop us from chasing you down for information that does not exist. If you have put N/A – please double check that is correct and you have not missed something.
If it is on your CV it should be on your Form 1a – you cannot add it later. When you are sure you have included everything, take a break then go back and check again.
Works in Progress – make sure to include ALL the projects you are working on. If they are listed on Form 1 you can update them should they suddenly come to fruition; if they are not listed on Form 1a they cannot be added later
If you have information that does not seem to fit in any of the sections listed under the 3 areas (Scholarship, Teaching, Service), list that under the heading “Other” in the appropriate area (Scholarship, Teaching, Service).
Remember to include the Fall semester classes you will be teaching, and account for every semester in the teaching grid.
Remember, Scholarship and Service sections should cover your entire career (no date restrictions); most of the Teaching section will cover the entire period too, except for the teaching grid and question 3 (independent study supervision).

Departmental Review:

A minimum of six tenured faculty members at or above the rank for which candidates are to be considered for reappointment or promotion are required to vote on the recommendation with respect to each candidate. All must be physically present to vote.

Please remember that all forms require original, non-electronic signatures.

When does OTEAR generate my faculty teaching grid?

Promotions to/within the tenure ranks – Teaching grids will be distributed in August
Reappointments (3^rd year tenure track) – Teaching grids will be distributed in October
NTT promotions/reappointments (proposed rank of Associate or equivalent) – Teaching grids will be distributed in December

Forms

All of the forms and University information pertaining to reappointment, tenure and promotion may be found on the Rutgers University Labor Relations Website (https://laborrelations.rutgers.edu/faculty/promotions-appointments-and-reappointments) and below:

2025-2026 Academic Reappointment/Promotion Instructions for Tenured and Tenure-Track Faculty (Non-Libraries) in the AAUP-AFT Negotiations Unit

2025-2026 T and TT non-libraries Appendices

2025-2026 T and TT non-libraries promotion packet timetable

Form 1a [DOC] – For General Teaching/Research Faculty

Form 1b [DOC] – For Faculty in the Creative or Performing Arts

Supplemental Form 1 [DOC] – Excluding teaching evaluations from Spring 2020, Fall 2020 and/or Spring 2021

Form 2 [DOC] – Criteria Applicable to this Candidate

Supplemental Form 2 [DOC] – Taking COVID-19 into consideration

Form 4 [DOCX] – Narrative Summary of Departmental Recommendation

Form 5 [DOC] – Narrative Summary of Dean’s Recommendation

Appendix H – Sample Inventory Listing of Materials to be Included in Packets for Reappointment or Promotion

FAQs

AAUP-AFT Union FAQs may be found here.
When does OTEAR generate my faculty teaching grid?
1. Promotions to/within the tenure ranks – Teaching grids will be distributed in August
2. Reappointments (3^rd year tenure track) – Teaching grids will be distributed in October
3. NTT promotions/reappointments (proposed rank of Associate or equivalent) – Teaching grids will be distributed in December