- After your travel is complete, download the Travel Expense Request form (PDF) and either fill it out electronically then print or print then fill out by hand.
- Give the completed form, along with your original or scanned receipts, to the department secretary. The department secretary will then fill in the account numbers and process the expense reimbursement.
- Be sure to submit your form as soon as possible from the date of your trip. Delays may compromise your reimbursement.
Note: RU faculty and staff travelers who travel to international destinations on university business must register through the online Faculty and Staff International Travel Registration:
Important Purchases and Expense Information
New Brunswick wants purchases put through RIAS whenever possible. If a vendor is not already a supplier in RIAS, ask your secretary to contact the company to see if they will accept a purchase order and then they can obtain the information needed to put them into the database.
Memberships and Registrations can be processed through RIAS.
A Rutgers travel agency can be used to book airfare and Amtrak tickets.
Faculty can request a Travel Advance to use for travel expenses. The Advance is usually received 2 weeks prior to travel. An Advance should be reconciled on an Expense Report within 30 days of return.
A brochure/conference itinerary is necessary for any conference travel reimbursement.
There is a $500 limit on a single item reimbursement request not related to travel.
If an item is over $500 and cannot be purchased using RIAS, you must request prior authorization from Stanley Makarevic, Director of Purchasing. Approval email must be included with receipts.