This website offers an overview meant to provide general information about the tenure-track reappointment processes and timing. This site does not supersede the Rutgers University Academic Labor Relations policies and procedures (linked below). The general instructions can be accessed here.

If you have additional questions, or need clarification, please feel free to contact the Dean’s Office by phone at (856) 225-6097 or by email at fas.deans.office@camden.rutgers.edu

Overview: Tasks by Month
February 2018 
  • Dean’s Office notifies chairs and candidates who must go up for reappointment the following year. 
November 2018 
  • Dean’s office sends reminder email to chairs and candidates no later than Thanksgiving break. 
December 2018/January 2019 
January 2019 
  • Chairs consult with tenured members of the department to determine whether to have a reading committee 
  • For joint appointees, the chair will obtain report from secondary department, unit or program, if applicable. 
  • Chairs schedule and run departmental meetings 
  • Chairs write Departmental Narrative (Form 4 [DOCX]) in consultation with department colleagues. 
  • Chairs submit Departmental Narrative to the Dean’s Office by Friday, January 25, 2019. 
  • The chairs notify candidate, in writing, of the department’s action within 5 working days of department meeting. 
February 2019
  • A&P Committee reviews candidate’s official packet and may consult with the dean.
  • The A&P Committee’s written report and recommendation are due to the dean within a week of voting and no later than the end of February. 
March 2019 
  • Dean’s Narrative (Form 5 [DOCX]) is completed. 
  • Dean notifies candidate within 10 days of final decision on reappointment with tenure, and promotions involving tenured ranks, where both the department and decanal levels are negative, excluding cases being considered under rank review provision. 
April 2019
  • Dean’s Office notifies candidates of reappointment status.
May/June 2019
  • Dean’s Office sends out new reappointment contracts prior to June 30, 2019.
Timetable

Month 

Chair 

Candidate 

Dean’s Office 

February 2018

 

Updates Faculty Survey and general initial reappointment paperwork 

Gathers supplemental materials to be included in your reappointment packet 

Submits electronic DRAFT Form 1-a [DOCX]/Form 1-b [DOCX] to Dean’s Office for initial review. Please submit it as a word document. 

Notifies chairs and candidates who must go up for reappointment the following year. 

June 2018

   

Sends the list of candidates for reappointment, tenure and/or promotion to Executive Vice President for Academic Affairs by June 1 

Requests departmental reviewer for the upcoming year 

If applicable, department ad hoc committee members are appointed 

November 2018 

   

Sends reminder to chairs and candidates no later than Thanksgiving break. 

December 2018/ January 2019

 

Submits inventoried Supplemental Materials as outlined in APPENDIX H [DOCX] to Chair 

Completes Form 1-a [DOCX]/Form 1-b [DOCX]and submits to Chair. 

 

January 2019 

Consults with tenured members of the department to determine whether to have a reading committee 

For joint appointees, the chair will obtain report from secondary department, unit or program, if applicable 

Departmental Narrative Form 4 [DOCX]and completed packet are due to the Dean’s Office by Friday, January 25, 2019. 

Notifies candidate, in writing, of the department’s action within 5 working days of departmental meeting 

Revisions may be requested at any level of review. 

 

February 2019

 Revisions may be requested at any level of review. 

Revisions may be requested at any level of review. 

A&P Committee: 

Reviews candidates official packet 

A&P Report due to the Dean within a week of meeting and no later than the end of February. 

March 2019 

 Revisions may be requested at any level of review. 

Revisions may be requested at any level of review. 

Dean’s Narrative is completed Form 5 [DOCX].

Dean notifies candidate within 10 days of final decision where both the department and decanal levels are negative 

April 2019

 

 

Notifies candidate of reappointment status.

May/June 2019

 

 

Sends out new reappointment contracts prior to June 30, 2019.

Chair Procedure Checklist

General Instructions may be found on the Academic Labor Relations Website.

  1. Form 2 [DOCX] (Criteria Applicable to this Candidate)
  2. Form 4 [DOCX] (Narrative Summary of Departmental Recommendation)
Candidate Procedure Checklist

General Instructions may be found on the Academic Labor Relations Website.

  1. Form 1-a [DOCX] (General Teaching/Research Faculty) or Form 1-b [DOCX] (Faculty in the Creative or Performing Arts)
  2. Form 2 [DOCX] (Criteria Applicable to this Candidate)
  3. Professional Statement
  4. Current CV
  5. APPENDIX H [DOCX] (Sample – Inventory Listing of Materials to be Included in Packets for Reappointment or Promotion)
Dean's Office Procedure Checklist
  1. Form 5 [DOCX] (Narrative Summary of Dean’s Recommendation)
Complete Reappointment Packet Checklist
  1. Form 1-a (signed, dated, original signatures, one sided, no staples or hole punches)
  2. Form 2 (signed, dated)
  3. Form 4 (signed, dated, original signatures, one sided, no staples or hole punches)
  4. Personal Statement (one sided, no staples or hole punches)
  5. CV (one sided, no staples or hole punches)
  6. Appendix H – Listing everything that is in the supplemental materials
  7. Supplemental materials
Tips and Reminders
Departmental Review:

A minimum of six tenured faculty members at or above the rank for which candidates are to be considered for reappointment or promotion are required to vote on the recommendation with respect to each candidate. All must be physically present to vote.

Please remember that all forms require original, non-electronic signatures. 

Forms

All of the forms and University information pertaining to tenure and promotion may be found on the Academic Labor Relations Website (https://academiclaborrelations.rutgers.edu/academic-appointmentspromotions/academic-reappointmentspromotions-tenured-and-tenure-track-faculty) and below:

Please remember that all forms require original, non-electronic signatures. 
2018-2019 Appendices tenured and tenure-track

Form 1-a [DOCX] – For General Teaching/Research Faculty

Form 1-b [DOCX] – For Faculty in the Creative or Performing Arts

Form 2 [DOCX] – Criteria Applicable to this Candidate

Form 4 [DOCX] – Narrative Summary of Departmental Recommendation

Form 5 [DOCX] – Narrative Summary of Dean’s Recommendation

APPENDIX H [DOCX] – Sample Inventory Listing of Materials to be Included in Packets for Reappointment or Promotion

FAQs

AAUP-AFT Union FAQs may be found here: http://www.rutgersaaup.org/sites/default/files/images/17-FAQs-Promotion.pdf

Q. When does CTAAR generate my faculty teaching grid?

A. For promotion cases, August
    For reappointment cases, November
    For NTT, December

If you have additional questions, please feel free to contact the Dean’s Office (856) 225-6097.

Important Links and Contact Information

Academic Labor Relations: https://academiclaborrelations.rutgers.edu/
Faculty Survey: https://oirapapps.rutgers.edu/facsurv/
Committee Assignments: https://fas.camden.rutgers.edu/committee-assignments/
FASC Tenure & Promotion Procedures: https://fas.camden.rutgers.edu/faculty/faculty-resources/tenure-promotion-procedures/
FASC Non-Tenure Track, FT Faculty Procedures: https://fas.camden.rutgers.edu/faculty/faculty-resources/faculty-reappointment-and-promotion-guidelines/ 
AAUP-AFT Union Website: https://www.rutgersaaup.org/
Academic Appointments Manual: https://academiclaborrelations.rutgers.edu/academic-appointments-manual/academic-appointments-manual
2014-2018 Faculty Union Contract:https://academiclaborrelations.rutgers.edu/sites/default/files/2014-2018%20Faculty%20Contract%2010-6-15%20FINAL.pdf

Dr. Howard Marchitello
Senior Associate Dean for Research and the Graduate School
Phone: (856) 225-6149
Email: marchitello@camden.rutgers.edu

Andrea Ohrenich
Senior Administrative Assistant
Phone: (856) 225-2969
Email: ango@camden.rutgers.edu

Bethany Lawton
Coordinator of Administrative Services
Phone: (856) 225-6971
Email: bethany.lawton@rutgers.edu

Tin Lam
Faculty Survey Administrator
Phone: 732-432-7206 X 233
Email: tinlt@irap.rutgers.edu