This website offers an overview meant to provide general information about the non-tenure track promotion processes and timing. This site does not supersede the Rutgers University Academic Labor Relations policies and procedures (linked below).
If you have additional questions, or need clarification, please feel free to contact the Dean’s Office by phone at (856) 225-6097 or by email at firstname.lastname@example.org.
- Dean’s office notifies chairs and candidates who is eligible to go up for promotion the following year.
March – June 2017
- Chairs solicit names of others for promotion.
- Chairs discuss appropriate external referees with candidates. Please note that external referees are not required for NTT promotions within the teaching series, but are highly recommended for promotions to Professor or Distinguished Professor.
- Chairs discuss external referees with Senior Associate Dean, Dr. Howard Marchitello.
- Chairs submit External Reviewer Approval Requests to Dr. Marchitello for approval. Additional information regarding the External Reviewer Approval Request Process may be accessed here.
- Once potential referee list is approved, chairs send preliminary solicitation letter to external referees. Please see sample letter in APPENDIX E PRELIMINARY SOLICITATION OF SERVICE AS EXTERNAL CONFIDENTIAL REFEREE [DOCX].
- Dean’s Office will send list of candidates for promotion to Executive Vice President for Academic Affairs by June 1.
- Chairs send formal solicitation letters to external referees using sample solicitation letters APPENDIX E-1 SOLICITATION OF EXTERNAL CONFIDENTIAL EVALUATION [DOCX]. Please note that changes to solicitation letters must be approved by the dean and chancellor.
- Chairs send selected research materials to external referees.
- Dean’s Office notifies the chair regarding eligible departmental reviewers for the upcoming year.
- If applicable, department ad hoc committee members are appointed by the Dean/Associate Dean.
- Dean’s Office notifies the candidate who will be on their departmental review committee.
- Candidates send DRAFT Form NTT 1a [DOCX]/Form NTT 1b [DOCX] for initial review. Candidates may leave the teaching grid blank at this stage.
- Chairs obtain the inventoried Supplemental Materials from each candidate as indexed in APPENDIX F [DOCX].
- Candidate completes applicable Form NTT 1a [DOCX]/Form NTT 1b [DOCX]. Please note that the suggested and preferred method to generate promotion/Promotion Form NTT 1a [DOCX]/Form NTT 1b [DOCX] is by updating the Faculty Survey online. Any questions regarding the Faculty Survey should be directed to Ms. Marie Paulette Matis (848-932-7329 or email@example.com).
- Chairs verify that confidential letters are received from external referees prior to the departmental meeting on each case.
- Chairs consult with members of the department to determine whether to have a reading committee
- For joint appointees, the chair will obtain report from secondary department, unit or program, if applicable.
- Chairs schedule and run departmental meetings. Only those faculty who are physically present at the meetings in which the candidate is considered are to be accorded a vote.
- Chairs write Departmental Narrative (Form NTT 4 [DOCX]) in consultation with department colleagues.
- Chairs submit Departmental Narrative to the Dean’s Office by Friday, September 22, 2017.
- The chairs notify candidate, in writing, of the department’s action within 5 working days of department meeting.
- A&P Committee reviews candidate’s official packet and may consult with the dean. Only those committee members who are physically present at the A&P meeting in which the candidate is considered shall participate in the review of the candidate.
- The A&P Committee’s written report and recommendation are due to the dean within a week of voting and no later than the end of October.
- Dean’s Narrative (Form NTT 5 [DOCX]) is completed.
- Dean notifies candidate within 10 days of final decision on promotion where both the department and decanal levels are negative, excluding cases being considered under rank review provision.
- Completed packet with Dean’s recommendation is forwarded to Chancellor’s Office for review
- Candidates are notified of promotion status.
- Dean’s Office sends out new promotion contracts prior to June 30, 2018.
|February 2017||Notifies chairs and candidates who must go up for promotion the following year.|
Chairs solicit names of others for promotion.
Chairs discuss appropriate external referees with candidates. Please note that external referees are not required for NTT promotions within the teaching series, but are highly recommended for promotions to Professor or Distinguished Professor.
Chairs discuss external referees with Senior Associate Dean, Dr. Howard Marchitello.
Chairs submit External Reviewer Approval Requests to Dr. Marchitello for approval. Additional information regarding the External Reviewer Approval Request Process may be accessed here.
Once potential referee list is approved, chairs send preliminary solicitation letter to external referees.
Updates Faculty Survey and general initial promotional paperwork.
Gathers supplemental materials to be included in the promotion packet.
|June/July 2017||Chair sends formal solicitation letters to external referees using sample solicitation letters and sample research materials.||
Sends the list of candidates for promotion and/or promotion to Executive Vice President for Academic Affairs by June 1, 2017
Requests departmental reviewer for the upcoming year
If applicable, department ad hoc committee members are appointed
Notifies candidate who will be on their departmental committee
|August 2017||Receives confidential letters back from external referees||
Submits inventoried supplemental materials as outlined in APPENDIX F [DOCX] to Chair.
Verifies that confidential letters are received
Consults with members of the department to determine whether to have a reading committee
For joint appointees, the chair will obtain report from secondary department, unit or program, if applicable
Departmental Narrative is due to the Dean’s Office by Friday, September 22, 2017.
Notifies candidate, in writing, of the department’s action within 5 working days of departmental meeting
|Revisions may be requested at any level of review.|
|October 2017||Revisions may be requested at any level of review.||
Reviews candidates official packet
A&P Report due to the Dean within a week of meeting and no later than the end of October.
|November 2017||Revisions may be requested at any level of review.||
Dean’s Narrative is completed Form NTT 5 [DOCX].
Dean notifies candidate within 10 days of final decision where both the department and decanal levels are negative.
|December 2017||Dean’s Office sends packet to Chancellor’s Office for final review.|
Dean’s Office notifies candidate of final decision.
Dean’s Office sends out new promotion contracts prior to June 30, 2018.
Department/program specific criteria are found on departmental websites.
Excellence as a teacher is demonstrated by:
- Effectiveness of teaching strategies
- Observation of classroom instruction
- A teaching portfolio, including a personal statement, syllabi and/or other instructional materials
- Teaching evaluation surveys (for no less than most recent 6 semesters)
- Scholarship/research productivity on effective pedagogy and teaching
- Demonstration of service in accordance with the mission of the department and the University, appropriate to level of appointment.
TEACHING: Teaching includes classroom, online or hybrid, and non-credit instruction; supervision of research, student internships, professional practice, theses, and doctoral dissertations; academic advising and acting as a mentor; the improvement and enrichment of course offerings and other instructional activities within the faculty member’s discipline or profession; participation in interdisciplinary courses, honors courses and other special courses offered through any part of the University; development of curricula and, the writing of textbooks and the development of other instructional materials to enhance education in the faculty member’s discipline or profession. Effective teachers must demonstrate depth and breadth of knowledge in their discipline, must communicate this knowledge to others, and must give evidence of a continuing development of their knowledge so as to insure their continued effective teaching over the duration of their appointment. Effective teachers stay informed of advances and current thinking in their subject area and relate this information to teaching in a meaningful and balanced way. This might be evinced through revision of syllabi and development of new courses or instructional modules. Effective teachers communicate enthusiasm for their subject and have a responsibility to create a positive environment for learning that stimulates imaginative thinking. They maintain a critical attitude toward their teaching and strive continuously to improve it.
Teaching may also involve direct student academic advising or mentoring in specific programs.
SERVICE: Service includes the contributions a faculty member makes to the University, to society at large and to the academic profession. Typically for faculty members in the Teaching Title series in FASC, the types of service expected will be to the department, college, University, and to society at large. Contributions to the effective operation of the University at all levels are most typically demonstrated by significant academic and professional service to the department, the discipline, the faculty, the undergraduate colleges, the graduate programs, the campus, or the University as a whole, through such activities as recruitment of scholars to the University, evaluation of peers, contributions as a fellow, contributions to important committees and other activities in support of the academic development of the University and the enhancement of student academic development and student life programs. Contributions to society at large are most typically demonstrated through the application of the faculty member’s academic expertise and particular professional skills to the solution of international, national, state, county and local problems and by service for the public good on governmental and other special committees, boards, agencies, civic groups and commissions. It may include related speech to media, publication in popular venues, talks to alumni, or other organizations based on the faculty member’s academic expertise. Contributions to the advancement of the academic profession are most typically demonstrated by active participation in professional and scholarly associations; by service on editorial boards and as a reviewer of scholarly works and proposals; by participation on expert committees, or practice committees of professional associations or institutions.
Note: See Rutgers Policy 60.5.14, Criteria for Academic Appointments, promotions and Promotions.
- External Reviewer Approval Form
- APPENDIX E [DOCX] (Preliminary Solicitation of Service as External Confidential Referee)
- APPENDIX E-1 [DOCX] (Solicitation of External Confidential Evaluation)
- Form NTT 2 [DOCX] (Criteria Applicable to this Candidate)
- Form NTT 3 [DOCX] (Report on External Confidential Letters)
- Form NTT 3 [DOCX] (Confidential Letter Cover Sheet)
- Form NTT 4 [DOCX] (Narrative Summary of Departmental Recommendation)
- Form NTT 1a [DOCX] (General Teaching/Research Faculty) or Form NTT 1b [DOCX] (Faculty in the Creative or Performing Arts)
- Form NTT 2 [DOCX] ( Criteria Applicable to this Candidate)
- Current C.V.
- Personal Statement
- APPENDIX F [DOCX] (Sample – Inventory Listing of Materials to be Included in Packets for promotion or Promotion)
- Form NTT 5 [DOCX] (Narrative Summary of Dean’s Recommendation)
All of the forms and University information pertaining to NTT promotion may be found on the Academic Labor Relations Website (https://academiclaborrelations.rutgers.edu/non-tenure-track-faculty-non-libraries) and below:
Form NTT 1a [DOCX]– For General Teaching/Research Faculty
Form NTT 1b [DOCX] – For Faculty in the Creative or Performing Arts
Form NTT 2 [DOCX] – Criteria Applicable to this Candidate
Form NTT 3 [DOCX]– Report on External Confidential Letters
Form NTT 3a [DOCX] – Confidential Letter Cover Sheet
APPENDIX E [DOCX] – Preliminary Solicitation of Service as External Confidential Referee
APPENDIX E-1 [DOCX] – Solicitation of External Confidential Evaluation
Form NTT 4 [DOCX] – Narrative Summary of Departmental Recommendation
Form NTT 5 [DOCX] – Narrative Summary of Dean’s Recommendation
APPENDIX F [DOCX]– Sample Inventory Listing of Materials to be Included in Packets for Promotion
Criteria for promotion
Criteria used to evaluate NTT faculty for promotion and/or promotion, and the application of such criteria, shall be consistent with University Policy Sections 60.5.14 and 60.5.15 and shall be consistent with the faculty member’s responsibilities set forth in the appointment/promotion letter. Units/departments may require candidates to complete the Recommendation Information Form (Form NTT-1) contained in the Academic Promotion Instructions for Non-Tenure Track Faculty or Academic Promotion Instructions for Non-Tenure Track University Library Faculty in lieu of the Short Form; if the unit/department requires completion of a Form NTT-1, it shall be attached to the Short Form, and such requirement shall apply to all individuals at the same rank within the same title series in that unit/department in that same year.
Academic Labor Relations: https://academiclaborrelations.rutgers.edu/
Committee Assignments: https://fas.camden.rutgers.edu/committee-assignments/
FASC Tenure & Promotion Procedures: https://fas.camden.rutgers.edu/faculty/faculty-resources/tenure-promotion-procedures/
FASC Tenure Track, FT Faculty Procedures: https://fas.camden.rutgers.edu/faculty/faculty-resources/tenure-promotion-procedures/
AAUP-AFT Union Website: https://www.rutgersaaup.org/
Academic Appointments Manual: https://academiclaborrelations.rutgers.edu/academic-appointments-manual/academic-appointments-manual
2014-2018 Faculty Union Contract: https://academiclaborrelations.rutgers.edu/sites/academiclaborrelations/files/2014-2018%20Faculty%20Contract%2010-6-15%20FINAL.pdf
Dr. Howard Marchitello
Senior Associate Dean for Research and the Graduate School
Senior Administrative Assistant
Coordinator of Administrative Service
Faculty Survey Administrator
Phone: 732-432-7206 X 233
60.5.2 ACADEMIC TITLES AND RANK EQUIVALENCIES FOR TENURED, TENURE-TRACK, AND NON-TENURE TRACK FACULTY
60.5.10 FACULTY TERM APPOINTMENTS
60.5.13 ACADEMIC TENURE