This website offers an overview meant to provide general information about the non-tenure track promotion processes and timing. This site does not supersede the Rutgers University Academic Labor Relations policies and procedures (linked below). General Instructions can be accessed here.

If you have additional questions, or need clarification, please feel free to contact the Dean’s Office by phone at (856) 225-6097 or by email at fas.deans.office@camden.rutgers.edu

Overview: Tasks by Month
August 2018
  • Chair notifies Dean’s Office regarding candidates who wish to be considered for promotion.
  • Candidate updates Faculty Survey and general initial promotional paperwork and gathers supplemental materials to be included in the promotion packet.
October 2018
  • Dean’s Office notifies the chair regarding eligible departmental reviewers for the upcoming year. 
  • If applicable, department ad hoc committee members are appointed by the Dean/Senior Associate Dean. 
  • Dean’s Office notifies the candidate who will be on their departmental review committee. 
November/December 2018
  • Chairs schedule and run departmental meetings. Only faculty who are physically present at the meetings in which the candidate is considered are to be accorded a vote. 
  • Chairs write Departmental Narrative (Form NTT 4 [DOCX]) in consultation with department colleagues. 
  • The chairs notify candidate, in writing, of the department’s action within 5 working days of department meeting.
January 2019
  • Promotion packets are submitted to the Dean’s Office no later than Friday, January 25, 2019.
February 2019
  • A&P Committee reviews candidate’s official packet and may consult with the dean.
  • The A&P Committee’s written report and recommendation are due to the dean within a week of voting and no later than the end of February. 
March 2019
  • Dean’s narrative is completed. 
  • Dean notifies candidate within 10 days of final decision on promotion, where both the department and decanal levels are negative, excluding cases being considered under rank review provision.
  • Dean’s Office sends packet to the Chancellor’s Office for final review.
April 2019
  • Chancellor’s Office notifies Dean’s Office of their review outcome.
  • Dean’s Office notifies candidates of promotion outcome.
May 2019
  • Dean’s Office sends out new promotion contracts prior to June 30, 2019.
Timetable
Month Chair Candidate Dean’s Office
August 2018  Notifies Dean’s Office regarding candidates who wish to be considered for promotion to this level 

Updates Faculty Survey and general initial promotional paperwork. 

Gathers supplemental materials to be included in the promotion packet.

 
October 2018    

Requests departmental reviewer for the upcoming year 

If applicable, department ad hoc committee members are appointed 

Notifies candidate who will be on their departmental committee

November/December 2018

Schedule and run departmental meetings

Write Departmental Narrative (Form NTT 4 [DOCX]) in consultation with department colleagues. 

Notifies candidate, in writing, of the department’s action within 5 working days of departmental meeting 

Submits inventoried supplemental materials as outlined in APPENDIX F [DOCX] to Chair.

Completes Form NTT 1a [DOCX] or Form NTT 1b [DOCX] and submit to Chair. 

Revisions may be requested at any level of review.

 
January 2019 Promotion packets are submitted to the Dean’s Office no later than Friday, January 25, 2019. Revisions may be requested at any level of review.

 

February 2019  Revisions may be requested at any level of review.  Revisions may be requested at any level of review. 

A&P Committee:

Reviews candidates official packet

A&P Report due to the Dean within a week of meeting and no later than the end of February.

March 2019   Revisions may be requested at any level of review.  Revisions may be requested at any level of review.  

Dean’s Narrative is completed Form NTT 5 [DOCX].

Dean notifies candidate within 10 days of final decision where both the department and decanal levels are negative. 

Dean’s Office sends packet to Chancellor’s Office for final review.

April 2019     Dean’s Office notifies candidate of final decision.
 May 2019    

Dean’s Office sends out new promotion contracts prior to June 30, 2019.

Faculty of Arts and Sciences Criteria for Promotion

Department/program specific criteria are found on departmental websites.

Excellence as a teacher is demonstrated by:

  • Effectiveness of teaching strategies
  • Observation of classroom instruction
  • A teaching portfolio, including a personal statement, syllabi and/or other instructional materials
  • Teaching evaluation surveys (for no less than most recent 6 semesters)
  • Scholarship/research productivity on effective pedagogy and teaching
  • Demonstration of service in accordance with the mission of the department and the University, appropriate to level of appointment.

TEACHING: Teaching includes classroom, online or hybrid, and non-credit instruction; supervision of research, student internships, professional practice, theses, and doctoral dissertations; academic advising and acting as a mentor; the improvement and enrichment of course offerings and other instructional activities within the faculty member’s discipline or profession; participation in interdisciplinary courses, honors courses and other special courses offered through any part of the University; development of curricula and, the writing of textbooks and the development of other instructional materials to enhance education in the faculty member’s discipline or profession.  Effective teachers must demonstrate depth and breadth of knowledge in their discipline, must communicate this knowledge to others, and must give evidence of a continuing development of their knowledge so as to insure their continued effective teaching over the duration of their appointment.  Effective teachers stay informed of advances and current thinking in their subject area and relate this information to teaching in a meaningful and balanced way. This might be evinced through revision of syllabi and development of new courses or instructional modules. Effective teachers communicate enthusiasm for their subject and have a responsibility to create a positive environment for learning that stimulates imaginative thinking.  They maintain a critical attitude toward their teaching and strive continuously to improve it. 

Teaching may also involve direct student academic advising or mentoring in specific programs.

SERVICE: Service includes the contributions a faculty member makes to the University, to society at large and to the academic profession.  Typically for faculty members in the Teaching Title series in FASC, the types of service expected will be to the department, college, University, and to society at large. Contributions to the effective operation of the University at all levels are most typically demonstrated by significant academic and professional service to the department, the discipline, the faculty, the undergraduate colleges, the graduate programs, the campus, or the University as a whole, through such activities as recruitment of scholars to the University, evaluation of peers, contributions as a fellow, contributions to important committees and other activities in support of the academic development of the University and the enhancement of student academic development and student life programs. Contributions to society at large are most typically demonstrated through the application of the faculty member’s academic expertise and particular professional skills to the solution of international, national, state, county and local problems and by service for the public good on governmental and other special committees, boards, agencies, civic groups and commissions.  It may include related speech to media, publication in popular venues, talks to alumni, or other organizations based on the faculty member’s academic expertise.  Contributions to the advancement of the academic profession are most typically demonstrated by active participation in professional and scholarly associations; by service on editorial boards and as a reviewer of scholarly works and proposals; by participation on expert committees, or practice committees of professional associations or institutions. 

Note: See Rutgers Policy 60.5.14, Criteria for Academic Appointments, promotions and Promotions

Chair Procedure Checklist
  1. External Reviewer Approval Form
  2. 2018-2019 NTT APPENDIX E (Preliminary Solicitation of Service as External Confidential Referee)*
  3. 2018-2019 NTT APPENDIX E-1 (Solicitation of External Confidential Evaluation)*
  4. Form NTT 2 [DOCX] (Criteria Applicable to this Candidate)
  5. Form NTT 3 [DOCX] (Report on External Confidential Letters)*
  6. Form NTT 3a [DOCX] (Confidential Letter Cover Sheet)*
  7. Form NTT 4 [DOCX](Narrative Summary of Departmental Recommendation)

*If you would like to solicit external reviewers, please consult with Dr. Marchitello.

Candidate Procedure Checklist
  1. Form NTT 1a [DOCX] (General Teaching/Research Faculty) or Form NTT 1b [DOCX] (Faculty in the Creative or Performing Arts)
  2. Form NTT 2 [DOCX] ( Criteria Applicable to this Candidate)
  3. Personal Statement
  4. Current C.V.
  5. APPENDIX F [DOCX] (Sample – Inventory Listing of Materials to be Included in Packets for promotion or Promotion)
Dean's Office Procedure Checklist
  1. Form NTT 5 [DOCX] (Narrative Summary of Dean’s Recommendation)
Complete Promotion Packet Checklist
  1. NTT Form 1-a or NTT Form 1-b (signed, dated, original signatures, one sided, no staples or hole punches)
  2. NTT Form 2 (signed, dated)
  3. NTT Form 3 (one sided)*
  4. NTT Form 3-a (one sided)*
  5. External Review Letter that corresponds to form NTT 3-a (date stamped with date received and numbered as listed on form 3)*
  6. Repeat 4 and 5 until all of the external review letters and form 3-a have been included*
  7. NTT Form 4 (signed, dated, original signatures, one sided, no staples or hole punches)
  8. Personal Statement (one sided, no staples or hole punches)
  9. CV (one sided, no staples or hole punches)
  10. Appendix F – Listing everything that is in the supplemental materials
  11. Supplemental materials

*If you would like to solicit external reviewers, please consult with Dr. Marchitello.

Forms

All of the forms and University information pertaining to NTT promotion may be found on the Academic Labor Relations Website (https://academiclaborrelations.rutgers.edu/non-tenure-track-faculty-non-libraries) and below:

2018-2019 NTT Promotion Instructions [PDF]

2018-2019 NTT Appendices [DOCX]

External Reviewer Approval Form

Form NTT 1a [DOCX] – For General Teaching/Research Faculty

Form NTT 1b [DOCX]  – For Faculty in the Creative or Performing Arts

Form NTT 2 [DOCX] – Criteria Applicable to this Candidate

Form NTT 3 [DOCX] – Report on External Confidential Letters*

Form NTT 3a [DOCX] – Confidential Letter Cover Sheet*

APPENDIX E [DOCX] – Preliminary Solicitation of Service as External Confidential Referee*

APPENDIX E-1 [DOCX] – Solicitation of External Confidential Evaluation*

Form NTT 4 [DOCX] – Narrative Summary of Departmental Recommendation

Form NTT 5 [DOCX] – Narrative Summary of Dean’s Recommendation

APPENDIX F [DOCX] – Sample Inventory Listing of Materials to be Included in Packets for Promotion

*If you would like to solicit external reviewers, please consult with Dr. Marchitello.

FAQs

Criteria for promotion
Criteria used to evaluate NTT faculty for promotion and/or promotion, and the application of such criteria, shall be consistent with University Policy Sections 60.5.14 and 60.5.15 and shall be consistent with the faculty member’s responsibilities set forth in the appointment/promotion letter.  Units/departments may require candidates to complete the Recommendation Information Form (Form NTT 1a [DOCX]/Form NTT 1b [DOCX]) contained in the Academic Promotion Instructions for Non-Tenure Track Faculty or Academic Promotion Instructions for Non-Tenure Track University Library Faculty in lieu of the Short Form [DOCX]; if the unit/department requires completion of a Form NTT-1, it shall be attached to the Short Form, and such requirement shall apply to all individuals at the same rank within the same title series in that unit/department in that same year.

Q. When does CTAAR generate my faculty teaching grid?

A. For promotion cases, August
    For reappointment cases, November
    For NTT, December

Important Links and Contact Information

Academic Labor Relations: https://academiclaborrelations.rutgers.edu/
Committee Assignments: https://fas.camden.rutgers.edu/committee-assignments/
FASC Tenure & Promotion Procedures: https://fas.camden.rutgers.edu/faculty/faculty-resources/tenure-promotion-procedures/
FASC Tenure Track, FT Faculty Procedures: https://fas.camden.rutgers.edu/faculty/faculty-resources/tenure-promotion-procedures/
AAUP-AFT Union Website: https://www.rutgersaaup.org/
Academic Appointments Manual: https://academiclaborrelations.rutgers.edu/academic-appointments-manual/academic-appointments-manual
2014-2018 Faculty Union Contract:https://academiclaborrelations.rutgers.edu/sites/default/files/2014-2018%20Faculty%20Contract%2010-6-15%20FINAL.pdf

Dr. Howard Marchitello
Senior Associate Dean for Research and the Graduate School
Phone: (856) 225-6149
Email: marchitello@camden.rutgers.edu

Andrea Ohrenich
Senior Administrative Assistant
Phone: (856) 225-2969
Email: ango@camden.rutgers.edu

Bethany Lawton
Coordinator of Administrative Service
Phone: (856) 225-6971
Email: bethany.lawton@rutgers.edu 

Tin Lam
Faculty Survey Administrator
Phone: 732-432-7206 X 233
Email: tinlt@irap.rutgers.edu