This website offers an overview meant to provide general information about the tenure-track reappointment processes and timing. This site does not supersede the Rutgers University Labor Relations policies and procedures (linked below). The general instructions can be accessed here.
If you have additional questions, or need clarification, please feel free to contact the Dean’s Office by phone at (856) 225-6097 or by email at fas.deans.office@camden.rutgers.edu.
February 2023
- Dean’s Office notifies chairs and candidates who must go up for reappointment the following year.
October 2023
- Send 30-day notification letters to reappointment and NTT promotion candidates (Instructions, Appendix F-1). Text cannot be modified without prior approval.
November 2023
- Dean’s office sends reminder email to chairs and candidates no later than Thanksgiving break.
December 2023/January 2024
- Chairs obtain the inventoried Supplemental Materials from each candidate as indexed in Appendix H [DOCX]
- Candidate completes applicable Form 1A [DOCX] or Form 1B [DOCX]. Please note that the suggested and preferred method to generate Reappointment/Promotion Form 1A [DOCX]/Form 1B [DOCX] is by updating the Faculty Survey online. Questions regarding the Faculty Survey should be directed to Mr. Tin Lam (848-932-7350 or tlam@irap.rutgers.edu).
January 2024
- Chairs consult with tenured members of the department to determine whether to have a reading committee
- For joint appointees, the chair will obtain report from secondary department, unit or program, if applicable.
- Chairs schedule and run departmental meetings
- Chairs write Departmental Narrative Form 4 [DOCX] in consultation with department colleagues.
- Chairs submit Departmental Narrative to the Dean’s Office by Friday, January 19, 2024.
- The chairs notify candidate, in writing, of the department’s action within 5 working days of department meeting.
February 2024
- A&P Committee reviews candidate’s official packet and may consult with the dean.
- The A&P Committee’s written report and recommendation are due to the dean within a week of voting and no later than the end of February.
March 2024
- Dean’s Narrative (Form 5 [DOCX]) is completed.
- Dean notifies candidate within 10 days of final decision on reappointment with tenure, and promotions involving tenured ranks, where both the department and decanal levels are negative, excluding cases being considered under rank review provision.
April 2024
- Dean’s Office notifies candidates of reappointment status.
May/June 2024
- Dean’s Office sends out new reappointment contracts prior to June 30, 2024.
Month |
Chair |
Candidate |
Dean’s Office |
February 2023 |
|
Updates Faculty Survey and general initial reappointment paperwork Gathers supplemental materials to be included in your reappointment packet |
Notifies chairs and candidates who must go up for reappointment the following year. |
June 2023 |
|
May submit electronic DRAFT Form 1A [DOCX]/Form 1B [DOCX] to Dean’s Office for initial review. Please submit it as a word document. |
Sends the list of candidates for reappointment, tenure and/or promotion to Executive Vice President for Academic Affairs by June 1 Requests departmental reviewer for the upcoming year If applicable, department ad hoc committee members are appointed |
November 2023 |
|
|
Sends reminder to chairs and candidates no later than Thanksgiving break. |
December 2023/ January 2024 |
|
Submits inventoried Supplemental Materials as outlined in Appendix H [DOCX] to Chair. Completes Form 1A [DOCX] / Form 1B [DOCX] and submits to Chair. |
|
January 2024 |
Consults with tenured members of the department to determine whether to have a reading committee For joint appointees, the chair will obtain report from secondary department, unit or program, if applicable Departmental Narrative Form 4 [DOCX] and completed packet are due to the Dean’s Office by Friday, January 19, 2024. Notifies candidate, in writing, of the department’s action within 5 working days of departmental meeting |
Revisions may be requested at any level of review. |
|
February 2024 |
Revisions may be requested at any level of review. |
Revisions may be requested at any level of review. |
A&P Committee: Reviews candidates official packet A&P Report due to the Dean within a week of meeting and no later than the end of February. |
March 2024 |
Revisions may be requested at any level of review. |
Revisions may be requested at any level of review. |
Dean’s Narrative is completed Form 5 [DOCX] Dean notifies candidate within 10 days of final decision where both the department and decanal levels are negative |
April 2024 |
|
|
Notifies candidate of reappointment status. |
May/June 2024 |
|
|
Sends out new reappointment contracts prior to June 30, 2024. |
General Instructions may be found on the University Labor Relations Website.
- Form 2 [DOCX] (Criteria Applicable to this Candidate)
- Form 4 [DOCX] (Narrative Summary of Departmental Recommendation)
- Appendix H [DOCX] (Sample – Inventory Listing of Materials to be Included in Packets for Reappointment or Promotion)
General Instructions may be found on the University Labor Relations Website.
- Form 1A [DOCX] (General Teaching/Research Faculty) or Form 1B [DOCX] (Faculty in the Creative or Performing Arts)
- Form 2 [DOCX] (Criteria Applicable to this Candidate)
- Professional Statement
- Current CV
- Appendix H [DOCX] (Sample – Inventory Listing of Materials to be Included in Packets for Reappointment or Promotion)
- Teaching Portfolio
For faculty choosing to present a teaching portfolio, the Office of Teaching Evaluation and Assessment Research (OTEAR) has extensive guidance on their website (https://otear.rutgers.edu/teaching/.
You may consider keeping two portfolios. A “career portfolio” can be kept for your records. This represents a complete picture of your teaching: your statement of teaching philosophy, peer evaluations, SIRS, student comments, evidence of student success, documentation of teaching awards, teaching-related pedagogy, diversity statement, student assignments, etc.
An abbreviated portfolio should be used for review and/or evaluation purposes. If submitted, this document will be included in the candidate’s packet for review all levels. It is typically 8-10 pages total. (Supporting documents may be included in Appendices/supporting materials.)
This abbreviated portfolio is a single document that summarizes and integrates the career portfolio. Typically, it has 3 parts:
- Teaching responsibilities (the “what”): teaching experiences, modalities, course content, methods
- Teaching philosophy (the “why”): values, strategies, objectives in teaching; connect these to examples
- Annotate the evidence: document success in implementing this philosophy, preferably using multiple methods (including from self, others, and student outcomes; consider discussing evidence such as peer evaluations, SIRS, student comments, evidence of student success, etc.)
- Form 5 [DOCX] (Narrative Summary of Dean’s Recommendation)
- Form 1-a (signed, dated, original signatures)
- Supplemental Form 1 (signed, dated)
- Form 2 (signed, dated)
- Supplemental Form 2 (signed, dated)
- Form 4 (signed, dated, original signatures)
- Form 5
- Personal Statement (one sided)
- CV (one sided)
- Appendix H – Listing everything that is in the supplemental materials
- Supplemental materials
- Teaching Portfolio
Departmental Review:
A minimum of six tenured faculty members at or above the rank for which candidates are to be considered for reappointment or promotion are required to vote on the recommendation with respect to each candidate. All must be physically present to vote.
Please remember that all forms require original, non-electronic signatures.
When does OTEAR generate my faculty teaching grid?
-
- Promotions to/within the tenure ranks – Teaching grids will be distributed on or around August 18, 2023
- Reappointments (3rd year tenure track) – Teaching grids will be distributed on or around October 6, 2023
- NTT promotions/reappointments (proposed rank of Associate or equivalent) – Teaching grids will be distributed on or around December 8, 2023
All of the forms and University information pertaining to tenure and promotion may be found on the Rutgers University Labor Relations Website (https://laborrelations.rutgers.edu/faculty/tenured-and-tenure-track-faculty) and below:
Please remember that all forms require original, non-electronic signatures.
2023 – 2024 Appendices tenured and tenure-track
Form 1A [DOCX] – For General Teaching/Research Faculty
Form 1B [DOCX] – For Faculty in the Creative or Performing Arts
Form 2 [DOCX] – Criteria Applicable to this Candidate
Form 4 [DOCX] – Narrative Summary of Departmental Recommendation
Form 5 [DOCX] – Narrative Summary of Dean’s Recommendation
Appendix H [DOCX] – Sample Inventory Listing of Materials to be Included in Packets for Reappointment or Promotion
AAUP-AFT Union FAQs may be found here: https://www.rutgersaaup.org/university-policies-reappointment-promotion-and-tenure-for-tenured-and-tenure-track-faculty/
- When does OTEAR generate my faculty teaching grid?
- For promotion cases, August
For reappointment cases, November
For NTT, December
If you have additional questions, please feel free to contact the Dean’s Office (856) 225-6097.
Rutgers University Labor Relations: https://laborrelations.rutgers.edu/
Faculty Survey: https://oirapapps.rutgers.edu/facsurv/
Committee Assignments: https://fas.camden.rutgers.edu/committee-assignments/
General Instructions: https://laborrelations.rutgers.edu/faculty/tenured-and-tenure-track-faculty
FASC Faculty Affairs website: https://fas.camden.rutgers.edu/faculty/faculty-resources/faculty-affairs/
AAUP-AFT Union Website: https://www.rutgersaaup.org/
Academic Appointments Manual: https://academiclaborrelations.rutgers.edu/academic-appointments-manual/academic-appointments-manual
2018-2022 Faculty Union Contract: https://laborrelations.rutgers.edu/sites/default/files/document/aaup-aft_agreement_2018-2022_final.pdf
Dr. Suneeta Ramaswami
Associate Dean for Faculty Affairs
Phone: (856) 225-6439
Email:rsuneeta@camden.rutgers.edu
Maria Buckley
Assistant Dean III
Phone: (856) 225-2951
Email: mariabu@camden.rutgers.edu
Tin Lam
Faculty Survey Administrator
Phone: 848-932-7350
Email: tlam@irap.rutgers.edu
60.5.10 FACULTY TERM APPOINTMENTS
60.5.14 CRITERIA FOR ACADEMIC APPOINTMENTS, REAPPOINTMENTS AND PROMOTIONS
60.5.15 APPLICATION OF CRITERIA FOR ACADEMIC APPOINTMENTS, REAPPOINTMENTS AND PROMOTIONS
60.5.16 PROMOTION TO ASSOCIATE PROFESSOR OR EQUIVALENT RANKS
60.5.17 PROMOTION TO PROFESSOR, DISTINGUISHED PROFESSOR, OR EQUIVALENT RANKS