2022-2023 Non-Tenure Track Promotion to Associate Teaching Professor and Higher

This website offers an overview meant to provide general information about the non-tenure track promotion processes and timing. This site does not supersede the Rutgers University Office of Labor Relations policies and procedures (linked below). General Instructions can be accessed in the NTT Appointment and Promotion Policy and the Short Form [DOCX].

If you have additional questions, or need clarification, please feel free to contact the Dean’s Office by phone at (856) 225-6097 or by email at fas.deans.office@camden.rutgers.edu.

Overview: Tasks by Month

June/July 2022

Chair notifies Dean’s Office regarding candidates who wish to be considered for promotion.
Candidate updates Faculty Survey / Form NTT 1-a [DOC] / Form NTT 1-b [DOC] / Form NTT 1-c [DOC] and the Supplemental Recommended Information Form and gathers supplemental materials to be included in the promotion packet.

October 2022

Dean’s Office notifies the chair regarding eligible departmental reviewers for the upcoming year.
Dean’s Office hosts NTT Promotion/Reappointment Workshop.
If applicable, department ad hoc committee members are appointed by the Dean/Associate Dean for Faculty Affairs.
Dean’s Office notifies the candidate who will be on their departmental review committee.

November/December 2022

Chairs schedule and run departmental meetings. Only faculty who are physically present at the meetings in which the candidate is considered are to be accorded a vote.
Chairs write Departmental Narrative (Form NTT 4 [DOC]) in consultation with department colleagues.
The chairs notify candidate, in writing, of the department’s action within 5 working days of department meeting.

January 2023

Promotion packets are submitted to the Dean’s Office no later than Friday, January 20, 2023.

February 2023

A&P Committee reviews candidate’s official packet and may consult with the dean.
The A&P Committee’s written report and recommendation are due to the dean within a week of voting and no later than the end of February.

March 2023

Dean’s narrative Form NTT 5 [DOC] is completed.
Dean notifies candidate within 10 days of final decision on promotion, where both the department and decanal levels are negative, excluding cases being considered under rank review provision.
Dean’s Office sends packet to the Chancellor’s Office for final review.

April 2023

Chancellor’s Office notifies Dean’s Office of their review outcome.
Dean’s Office notifies candidates of promotion outcome.

May 2023

Dean’s Office sends out new promotion contracts prior to June 30, 2023.

Timetable

Month	Chair	Candidate	Dean’s Office
June/July 2022	Notifies Dean’s Office regarding candidates who wish to be considered for promotion to this level	Updates Faculty Survey and general initial promotional paperwork. Updates Form NTT 1-a [DOC], Form NTT 1-b [DOC], and Form NTT 1-c [DOC] Gathers supplemental materials to be included in the promotion packet. Updates the Supplemental Form NTT 1 [DOC].
October 2022			Requests departmental reviewer for the upcoming year If applicable, department ad hoc committee members are appointed Notifies candidate who will be on their departmental committee
November/December 2022	Schedule and run departmental meetings Write Departmental Narrative (Form NTT 4 [DOC] ) in consultation with department colleagues. Notifies candidate, in writing, of the department’s action within 5 working days of departmental meeting	Submits inventoried supplemental materials as outlined in Appendices [DOC] Appendix F to Chair. Completes Form NTT 1-a [DOC] or Form NTT 1-b [DOC] or Form NTT 1-c [DOC] and Supplemental Form NTT 1 [DOC] and submit to Chair. Revisions may be requested at any level of review.
January 2023	Schedule and run departmental meetings Write Departmental Narrative (Form NTT 4 [DOC] ) in consultation with department colleagues. Notifies candidate, in writing, of the department’s action within 5 working days of departmental meeting Promotion packets are submitted to the Dean’s Office no later than Friday, January 20, 2023.	Revisions may be requested at any level of review.
February 2023	Revisions may be requested at any level of review.	Revisions may be requested at any level of review.	A&P Committee: Reviews candidates official packet A&P Report due to the Dean within a week of meeting and no later than the end of February.
March 2023	Revisions may be requested at any level of review.	Revisions may be requested at any level of review.	Dean’s Narrative is completed Form NTT 5 [DOC] . Dean notifies candidate within 10 days of final decision where both the department and decanal levels are negative. Dean’s Office sends packet to Chancellor’s Office for final review.
April 2023			Dean’s Office notifies candidate of final decision.
May 2023			Dean’s Office sends out new promotion contracts prior to June 30, 2023.

Chair Procedure Checklist

External Reviewer Approval Form
2022-2023 NTT Appendix E (Preliminary Solicitation of Service as External Confidential Referee)*
2022-2023 NTT Appendix E1 (Solicitation of External Confidential Evaluation)*
Form NTT 2 [DOC] (Criteria Applicable to this Candidate)
Form NTT 3 [DOC] (Report on External Confidential Letters)*
Form NTT 3-a [DOC] (Confidential Letter Cover Sheet)*
Form NTT 4 [DOC] (Narrative Summary of Departmental Recommendation)

*If you would like to solicit external reviewers, please consult with the Associate Dean for Faculty Affairs fas.deans.office@camden.rutgers.edu

Candidate Procedure Checklist

Form NTT 1-a [DOC] (General Teaching/Research Faculty) or Form NTT 1-b [DOC] (Faculty in the Creative or Performing Arts) or Form NTT 1-c [DOC] (Clinical Faculty)
Form NTT 2 [DOC] ( Criteria Applicable to this Candidate)
Personal Statement
Current C.V.
Optional Teaching Portfolio
2022-2023 NTT Appendix F (Sample – Inventory Listing of Materials to be Included in Packets for promotion or Promotion)
Supplemental Form NTT 1 [DOC] – Supplemental Recommended Information Form

OPTIONAL - Teaching Portfolio Checklist

For faculty choosing to present a teaching portfolio, the Center for Teaching Advancement and Assessment Research (CTAAR) has extensive guidance on their website (https://ctaar.rutgers.edu/wiki/pages/w6z7c9w7/TEACHING_PORTFOLIOS.html).

You may consider keeping two portfolios. A “career portfolio” can be kept for your records. This represents a complete picture of your teaching: your statement of teaching philosophy, peer evaluations, SIRS, student comments, evidence of student success, documentation of teaching awards, teaching-related pedagogy, diversity statement, student assignments, etc.

An abbreviated portfolio should be used for review and/or evaluation purposes. If submitted, this document will be included in the candidate’s packet for review all levels. It is typically 8-10 pages total. (Supporting documents may be included in Appendices/supporting materials.)

This abbreviated portfolio is a single document that summarizes and integrates the career portfolio. Typically, it has 3 parts:

Teaching responsibilities (the “what”): teaching experiences, modalities, course content, methods
Teaching philosophy (the “why”): values, strategies, objectives in teaching; connect these to examples
Annotate the evidence: document success in implementing this philosophy, preferably using multiple methods (including from self, others, and student outcomes; consider discussing evidence such as peer evaluations, SIRS, student comments, evidence of student success, etc.)

Faculty of Arts and Sciences Criteria for Promotion

Department/program specific criteria are found on departmental websites.

Excellence as a teacher is demonstrated by:

Effectiveness of teaching strategies
Observation of classroom instruction
A teaching portfolio, including a personal statement, syllabi and/or other instructional materials
Teaching evaluation surveys (for no less than most recent 6 semesters)
Scholarship/research productivity on effective pedagogy and teaching
Demonstration of service in accordance with the mission of the department and the University, appropriate to level of appointment.

TEACHING: Teaching includes classroom, online or hybrid, and non-credit instruction; supervision of research, student internships, professional practice, theses, and doctoral dissertations; academic advising and acting as a mentor; the improvement and enrichment of course offerings and other instructional activities within the faculty member’s discipline or profession; participation in interdisciplinary courses, honors courses and other special courses offered through any part of the University; development of curricula and, the writing of textbooks and the development of other instructional materials to enhance education in the faculty member’s discipline or profession. Effective teachers must demonstrate depth and breadth of knowledge in their discipline, must communicate this knowledge to others, and must give evidence of a continuing development of their knowledge so as to insure their continued effective teaching over the duration of their appointment. Effective teachers stay informed of advances and current thinking in their subject area and relate this information to teaching in a meaningful and balanced way. This might be evinced through revision of syllabi and development of new courses or instructional modules. Effective teachers communicate enthusiasm for their subject and have a responsibility to create a positive environment for learning that stimulates imaginative thinking. They maintain a critical attitude toward their teaching and strive continuously to improve it.

Teaching may also involve direct student academic advising or mentoring in specific programs.

SERVICE: Service includes the contributions a faculty member makes to the University, to society at large and to the academic profession. Typically for faculty members in the Teaching Title series in FASC, the types of service expected will be to the department, college, University, and to society at large. Contributions to the effective operation of the University at all levels are most typically demonstrated by significant academic and professional service to the department, the discipline, the faculty, the undergraduate colleges, the graduate programs, the campus, or the University as a whole, through such activities as recruitment of scholars to the University, evaluation of peers, contributions as a fellow, contributions to important committees and other activities in support of the academic development of the University and the enhancement of student academic development and student life programs. Contributions to society at large are most typically demonstrated through the application of the faculty member’s academic expertise and particular professional skills to the solution of international, national, state, county and local problems and by service for the public good on governmental and other special committees, boards, agencies, civic groups and commissions. It may include related speech to media, publication in popular venues, talks to alumni, or other organizations based on the faculty member’s academic expertise. Contributions to the advancement of the academic profession are most typically demonstrated by active participation in professional and scholarly associations; by service on editorial boards and as a reviewer of scholarly works and proposals; by participation on expert committees, or practice committees of professional associations or institutions.

Note: See Rutgers Policy 60.5.14, Criteria for Academic Appointments, promotions and Promotions.

Dean's Office Procedure Checklist

Form NTT 5 [DOC] (Narrative Summary of Dean’s Recommendation)

Complete Promotion Packet Checklist

NTT Form 1-a or NTT Form 1-b (signed, dated, original signatures, one sided, no staples or hole punches)
NTT Form 2 (signed, dated)
NTT Form 3 (one sided)*
NTT Form 3-a (one sided)*
External Review Letter that corresponds to form NTT 3-a (date stamped with date received and numbered as listed on form 3)*
Repeat 4 and 5 until all of the external review letters and form 3-a have been included*
NTT Form 4 (signed, dated, original signatures, one sided, no staples or hole punches)
Supplemental Form NTT 1 (signed, dated)
Personal Statement (one sided, no staples or hole punches)
CV (one sided, no staples or hole punches)
Appendix F – Listing everything that is in the supplemental materials
Supplemental materials

*If you would like to solicit external reviewers, please consult with the Associate Dean for Faculty Affairs fas.deans.office@camden.rutgers.edu

Forms

All of the forms and University information pertaining to NTT promotion may be found on the University Labor Relations Website (https://universitylaborrelations.rutgers.edu/non-tenure-track-faculty-non-libraries) and below:

NTT Promotion Instructions [PDF]

NTT Appendices [DOC]

External Reviewer Approval Form

Form NTT 1-a [DOC] General Teaching/Researching Faculty

Form NTT 1-b [DOC] Faculty in the Creative or Performing Arts

Form NTT 1-c [DOC] Clinical Faculty

Form NTT 2 [DOC] Criteria Applicable to This Candidate

Form NTT 3 [DOC] Report on External Confidential Letters

Form NTT 3-a [DOC] Confidential Letter Cover Sheet

NTT Appendix E – Preliminary Solicitation of Service as External Confidential Referee*

NTT Appendix E1 – Solicitation of External Confidential Evaluation*

Form NTT 4 [DOC] Narrative Summary of Departmental Recommendation

Form NTT 5 [DOC] Narrative Summary of Dean’s Recommendation

Supplemental Form NTT 1 [DOC] Supplemental Recommended Information Form

NTT Appendix F – Sample Inventory Listing of Materials to be Included in Packets for Promotion

*If you would like to solicit external reviewers, please consult with the Associate Dean for Faculty Affairs fas.deans.office@camden.rutgers.edu

FAQs

Criteria for promotion
Criteria used to evaluate NTT faculty for promotion and/or promotion, and the application of such criteria, shall be consistent with University Policy Sections 60.5.14 and 60.5.15 and shall be consistent with the faculty member’s responsibilities set forth in the appointment/promotion letter. Units/departments may require candidates to complete the Recommendation Information Form (Form NTT 1-a [DOC] / Form NTT 1-b [DOC] / Form NTT 1-c [DOC] ) contained in the Academic Promotion Instructions for Non-Tenure Track Faculty or Academic Promotion Instructions for Non-Tenure Track University Library Faculty in lieu of the Short Form [DOCX]; if the unit/department requires completion of a Form NTT-1, it shall be attached to the Short Form, and such requirement shall apply to all individuals at the same rank within the same title series in that unit/department in that same year.

Department Review Committee
NTT faculty members shall be evaluated by the department and principal investigator (if applicable); department chair/director; dean; and/or the designee of the University; A small standing departmental or unit personnel committee, or an ad hoc advisory committee, may act in the place of the entire department or unit. For promotions to Associate Teaching professor and higher, the department review committee should consist of no fewer than six full-time faculty members.