This website offers an overview meant to provide general information about the tenure-track reappointment processes and timing. This site does not supersede the Rutgers University Academic Labor Relations policies and procedures (linked below). The general instructions can be accessed here.

If you have additional questions, or need clarification, please feel free to contact the Dean’s Office by phone at (856) 225-6097 or by email at fas.deans.office@camden.rutgers.edu

Overview: Tasks by Month

February 2021

  • Dean’s Office notifies chairs and candidates who must go up for reappointment the following year. 

November 2021

  • Dean’s office sends reminder email to chairs and candidates no later than Thanksgiving break. 

December 2021/January 2022

January 2022

  • Chairs consult with tenured members of the department to determine whether to have a reading committee 
  • For joint appointees, the chair will obtain report from secondary department, unit or program, if applicable. 
  • Chairs schedule and run departmental meetings 
  • Chairs write Departmental Narrative (Form 4 [DOCX]) in consultation with department colleagues. 
  • Chairs submit Departmental Narrative to the Dean’s Office by Friday, January 21, 2022. 
  • The chairs notify candidate, in writing, of the department’s action within 5 working days of department meeting. 

February 2022

  • A&P Committee reviews candidate’s official packet and may consult with the dean.
  • The A&P Committee’s written report and recommendation are due to the dean within a week of voting and no later than the end of February. 

March 2022

  • Dean’s Narrative (Form 5 [DOCX]) is completed. 
  • Dean notifies candidate within 10 days of final decision on reappointment with tenure, and promotions involving tenured ranks, where both the department and decanal levels are negative, excluding cases being considered under rank review provision. 

April 2022

  • Dean’s Office notifies candidates of reappointment status.

May/June 2022

  • Dean’s Office sends out new reappointment contracts prior to June 30, 2022.
Timetable

Month 

Chair 

Candidate 

Dean’s Office 

February 2021

 

Updates Faculty Survey and general initial reappointment paperwork 

Gathers supplemental materials to be included in your reappointment packet 

Notifies chairs and candidates who must go up for reappointment the following year. 

June 2021

 

May submit electronic DRAFT Form 1-a [DOCX]/Form 1-b [DOCX] to Dean’s Office for initial review. Please submit it as a word document. 

Sends the list of candidates for reappointment, tenure and/or promotion to Executive Vice President for Academic Affairs by June 1 

Requests departmental reviewer for the upcoming year 

If applicable, department ad hoc committee members are appointed 

November 2021

 

 

Sends reminder to chairs and candidates no later than Thanksgiving break. 

December 2021/ January 2022

 

Submits inventoried Supplemental Materials as outlined in APPENDIX H [DOCX] to Chair.  

Completes Form 1-a [DOCX] /Form 1-b [DOCX]and submits to Chair. 

 

January 2022

Consults with tenured members of the department to determine whether to have a reading committee 

For joint appointees, the chair will obtain report from secondary department, unit or program, if applicable 

Departmental Narrative Form 4 [DOCX] and completed packet are due to the Dean’s Office by Friday, January 21, 2022. 

Notifies candidate, in writing, of the department’s action within 5 working days of departmental meeting 

Revisions may be requested at any level of review. 

 

February 2022

 Revisions may be requested at any level of review. 

Revisions may be requested at any level of review. 

A&P Committee: 

Reviews candidates official packet 

A&P Report due to the Dean within a week of meeting and no later than the end of February. 

March 2022

 Revisions may be requested at any level of review. 

Revisions may be requested at any level of review. 

Dean’s Narrative is completed Form 5 [DOCX]

Dean notifies candidate within 10 days of final decision where both the department and decanal levels are negative 

April 2022

 

 

Notifies candidate of reappointment status.

May/June 2022

 

 

Sends out new reappointment contracts prior to June 30, 2022.

Chair Procedure Checklist

General Instructions may be found on the Academic Labor Relations Website.

  1. Form 2 [DOCX] (Criteria Applicable to this Candidate)
    1. Supplemental Form 2 [DOCX]
  2. Form 4 [DOCX] (Narrative Summary of Departmental Recommendation)
  3. APPENDIX H [DOCX] (Sample – Inventory Listing of Materials to be Included in Packets for Reappointment or Promotion)
Candidate Procedure Checklist

General Instructions may be found on the Academic Labor Relations Website.

  1. Form 1-a [DOCX] (General Teaching/Research Faculty) or Form 1-b [DOCX](Faculty in the Creative or Performing Arts)
    1. Supplemental Form 1 [DOCX]
  2. Form 2 [DOCX](Criteria Applicable to this Candidate)
    1. Supplemental Form 2 [DOCX]
  3. Professional Statement
  4. Current CV
  5. APPENDIX H [DOCX](Sample – Inventory Listing of Materials to be Included in Packets for Reappointment or Promotion)
    1. Teaching Portfolio
OPTIONAL - Teaching Portfolio Checklist

For faculty choosing to present a teaching portfolio, the Center for Teaching Advancement and Assessment Research (CTAAR) has extensive guidance on their website (https://ctaar.rutgers.edu/wiki/pages/w6z7c9w7/TEACHING_PORTFOLIOS.html).

You may consider keeping two portfolios. A “career portfolio” can be kept for your records. This represents a complete picture of your teaching: your statement of teaching philosophy, peer evaluations, SIRS, student comments, evidence of student success, documentation of teaching awards, teaching-related pedagogy, diversity statement, student assignments, etc.

An abbreviated portfolio should be used for review and/or evaluation purposes.  If submitted, this document will be included in the candidate’s packet for review all levels. It is typically 8-10 pages total. (Supporting documents may be included in Appendices/supporting materials.)

This abbreviated portfolio is a single document that summarizes and integrates the career portfolio.  Typically, it has 3 parts:

  1. Teaching responsibilities (the “what”): teaching experiences, modalities, course content, methods
  2. Teaching philosophy (the “why”): values, strategies, objectives in teaching; connect these to examples
  3. Annotate the evidence: document success in implementing this philosophy, preferably using multiple methods (including from self, others, and student outcomes; consider discussing evidence such as peer evaluations, SIRS, student comments, evidence of student success, etc.)
Dean's Office Procedure Checklist
  1. Form 5 [DOCX] (Narrative Summary of Dean’s Recommendation)
Complete Reappointment Packet Checklist
  1. Form 1-a (signed, dated, original signatures, one sided, no staples or hole punches)
    1. Supplemental Form 1 (signed, dated)
  2. Form 2 (signed, dated)
    1. Supplemental Form 2 (signed, dated)
  3. Form 4 (signed, dated, original signatures, one sided, no staples or hole punches)
  4. Personal Statement (one sided, no staples or hole punches)
  5. CV (one sided, no staples or hole punches)
  6. Appendix H – Listing everything that is in the supplemental materials
  7. Supplemental materials
    1. Teaching Portfolio
Tips and Reminders

Departmental Review:

A minimum of six tenured faculty members at or above the rank for which candidates are to be considered for reappointment or promotion are required to vote on the recommendation with respect to each candidate. All must be physically present to vote.

Please remember that all forms require original, non-electronic signatures. 

When does CTAAR generate my faculty teaching grid?

    1. Promotions to/within the tenure ranks  Teaching grids will be distributed August 20, 2021
    2. Reappointments (3rd year tenure track) – Teaching grids will be distributed October 8, 2021
    3. NTT promotions/reappointments (proposed rank of Associate or equivalent) – Teaching grids will be distributed December 10, 2021
Forms

All of the forms and University information pertaining to tenure and promotion may be found on the Academic Labor Relations Website (https://academiclaborrelations.rutgers.edu/academic-appointmentspromotions/academic-reappointmentspromotions-tenured-and-tenure-track-faculty) and below:

Please remember that all forms require original, non-electronic signatures. 
2021-2022 Appendices tenured and tenure-track

Form 1-a [DOCX] – For General Teaching/Research Faculty

Form 1-b [DOCX] – For Faculty in the Creative or Performing Arts

Supplemental Form 1 [DOCX]

Form 2 [DOCX] – Criteria Applicable to this Candidate

Supplemental Form 2 [DOCX]

Form 4 [DOCX] – Narrative Summary of Departmental Recommendation

Form 5 [DOCX] – Narrative Summary of Dean’s Recommendation

APPENDIX H [DOCX] – Sample Inventory Listing of Materials to be Included in Packets for Reappointment or Promotion

FAQs

AAUP-AFT Union FAQs may be found here: https://www.rutgersaaup.org/university-policies-reappointment-promotion-and-tenure-for-tenured-and-tenure-track-faculty/ 

  1. When does CTAAR generate my faculty teaching grid?
  2. For promotion cases, August
      For reappointment cases, November
      For NTT, December

If you have additional questions, please feel free to contact the Dean’s Office (856) 225-6097.

Important Links and Contact Information

Academic Labor Relations: https://academiclaborrelations.rutgers.edu/
Faculty Survey: https://oirapapps.rutgers.edu/facsurv/
Committee Assignments: https://fas.camden.rutgers.edu/committee-assignments/
General Instructions: https://academiclaborrelations.rutgers.edu/sites/default/files/April%202021%202021-2022%20Instructions%20Tenured%20and%20Tenure%20Track%20Academic%20Reappointment%20Promotion%20%28Non-Libraries%29.pdf 
FASC Faculty Affairs website: https://fas.camden.rutgers.edu/faculty/faculty-resources/faculty-affairs/
AAUP-AFT Union Website: https://www.rutgersaaup.org/
Academic Appointments Manual: https://academiclaborrelations.rutgers.edu/academic-appointments-manual/academic-appointments-manual
2018-2022 Faculty Union Contract: https://academiclaborrelations.rutgers.edu/sites/default/files/AAUP-AFT%20Agreement%202018-2022_Final.pdf

Dr. Naomi Marmorstein
Associate Dean for Faculty Affairs
Phone: (856) 225-6434
Email: marmorst@camden.rutgers.edu

Andrea Ohrenich
Senior Administrative Assistant
Phone: (856) 225-2969
Email: ango@camden.rutgers.edu

Bethany Lawton
Assistant Dean III
Phone: (856) 225-6971
Email: bethany.lawton@rutgers.edu

Tin Lam
Faculty Survey Administrator
Phone: 732-432-7206 X 233
Email: tinlt@irap.rutgers.edu