This website offers an overview meant to provide general information about the tenure-track reappointment processes and timing. This site does not supersede the Rutgers University Academic Labor Relations policies and procedures (linked below). The general instructions can be accessed here.
If you have additional questions, or need clarification, please feel free to contact the Dean’s Office by phone at (856) 225-6097 or by email at fas.deans.office@camden.rutgers.edu.
February 2020
- Dean’s Office notifies chairs and candidates who must go up for reappointment the following year.
November 2020
- Dean’s office sends reminder email to chairs and candidates no later than Thanksgiving break.
December 2020/January 2021
- Chairs obtain the inventoried Supplemental Materials from each candidate as indexed in APPENDIX H [DOCX].
- Candidate completes applicable Form 1-a [DOCX] or Form 1-b [DOCX]. Please note that the suggested and preferred method to generate Reappointment/Promotion Form 1-a [DOCX] /Form 1-b [DOCX] is by updating the Faculty Survey online. Questions regarding the Faculty Survey should be directed to Mr. Tin Lam (732-432-7206 x 233 tinlt@irap.rutgers.edu).
January 2021
- Chairs consult with tenured members of the department to determine whether to have a reading committee
- For joint appointees, the chair will obtain report from secondary department, unit or program, if applicable.
- Chairs schedule and run departmental meetings
- Chairs write Departmental Narrative (Form 4 [DOCX]) in consultation with department colleagues.
- Chairs submit Departmental Narrative to the Dean’s Office by Friday, January 22, 2021.
- The chairs notify candidate, in writing, of the department’s action within 5 working days of department meeting.
February 2021
- A&P Committee reviews candidate’s official packet and may consult with the dean.
- The A&P Committee’s written report and recommendation are due to the dean within a week of voting and no later than the end of February.
March 2021
- Dean’s Narrative (Form 5 [DOCX]) is completed.
- Dean notifies candidate within 10 days of final decision on reappointment with tenure, and promotions involving tenured ranks, where both the department and decanal levels are negative, excluding cases being considered under rank review provision.
April 2021
- Dean’s Office notifies candidates of reappointment status.
May/June 2021
- Dean’s Office sends out new reappointment contracts prior to June 30, 2021.
Month |
Chair |
Candidate |
Dean’s Office |
February 2020 |
|
Updates Faculty Survey and general initial reappointment paperwork Gathers supplemental materials to be included in your reappointment packet Submits electronic DRAFT Form 1-a [DOCX] /Form 1-b [DOCX] to Dean’s Office for initial review. Please submit it as a word document. |
Notifies chairs and candidates who must go up for reappointment the following year. |
June 2020 |
|
|
Sends the list of candidates for reappointment, tenure and/or promotion to Executive Vice President for Academic Affairs by June 1 Requests departmental reviewer for the upcoming year If applicable, department ad hoc committee members are appointed |
November 2020 |
|
|
Sends reminder to chairs and candidates no later than Thanksgiving break. |
December 2020/ January 2021 |
|
Submits inventoried Supplemental Materials as outlined in APPENDIX H [DOCX]to Chair Completes Form 1-a [DOCX] /Form 1-b [DOCX] and submits to Chair. |
|
January 2021 |
Consults with tenured members of the department to determine whether to have a reading committee For joint appointees, the chair will obtain report from secondary department, unit or program, if applicable Departmental Narrative Form 4 [DOCX] and completed packet are due to the Dean’s Office by Friday, January 22, 2021. Notifies candidate, in writing, of the department’s action within 5 working days of departmental meeting |
Revisions may be requested at any level of review. |
|
February 2021 |
Revisions may be requested at any level of review. |
Revisions may be requested at any level of review. |
A&P Committee: Reviews candidates official packet A&P Report due to the Dean within a week of meeting and no later than the end of February. |
March 2021 |
Revisions may be requested at any level of review. |
Revisions may be requested at any level of review. |
Dean’s Narrative is completed Form 5 [DOCX] Dean notifies candidate within 10 days of final decision where both the department and decanal levels are negative |
April 2021 |
|
|
Notifies candidate of reappointment status. |
May/June 2021 |
|
|
Sends out new reappointment contracts prior to June 30, 2021. |
General Instructions may be found on the Academic Labor Relations Website.
- Form 2 [DOCX] (Criteria Applicable to this Candidate)
- Form 4 [DOCX] (Narrative Summary of Departmental Recommendation)
- APPENDIX H [DOCX] (Sample – Inventory Listing of Materials to be Included in Packets for Reappointment or Promotion)
General Instructions may be found on the Academic Labor Relations Website.
- Form 1-a [DOCX] (General Teaching/Research Faculty) or Form 1-b [DOCX](Faculty in the Creative or Performing Arts)
- Form 2 [DOCX] (Criteria Applicable to this Candidate)
- Professional Statement
- Current CV
- APPENDIX H [DOCX] (Sample – Inventory Listing of Materials to be Included in Packets for Reappointment or Promotion)
- Teaching Portfolio
The list below is an example of documents that the candidate may choose to include in a teaching portfolio (if they decide to offer one). Candidates may also include other documentation that they deem appropriate. For recommendations regarding teaching portfolios, please visit the CTAAR Teaching and Assessment website.
- A teaching statement (including the candidate’s teaching philosophy and some discussion of how this philosophy is evident in his/her teaching
- Course information and materials)
- Statement of teaching responsibilities (which courses have been taught, in what format and at what levels)
- Sample syllabi (may also include other course materials, such as instructions for key assignments and/or assessments, but those are not required
- Peer observation(s) of teaching: at least 2, in separate semesters, prior to tenure; at least 1 per period of evaluation after that (e.g., tenure, promotion to full professor)
- Evidence of teaching success: SIRS scores; in addition, one or more of the following is recommended (may include other indications of success other than those listed below)
- Selected student comments from the SIRS
- Other student feedback that has been obtained by the candidate or department chair
- Documentation of receipt of a teaching award
- Conference presentation or publication related to teaching
- Evidence of excellence in mentoring (e.g., conference presentation co-authored with a student, student mentee accomplishments)
- Diversity statement
- Statement of goals for teaching: for example, plans for achieving continuous improvement, plans to develop or revise course(s), plans to learn about and implement new teaching techniques
- Form 5 [DOCX] (Narrative Summary of Dean’s Recommendation)
- Form 1-a (signed, dated, original signatures, one sided, no staples or hole punches)
- Form 2 (signed, dated)
- Form 4 (signed, dated, original signatures, one sided, no staples or hole punches)
- Personal Statement (one sided, no staples or hole punches)
- CV (one sided, no staples or hole punches)
- Appendix H – Listing everything that is in the supplemental materials
- Supplemental materials
- Teaching Portfolio
Departmental Review:
A minimum of six tenured faculty members at or above the rank for which candidates are to be considered for reappointment or promotion are required to vote on the recommendation with respect to each candidate. All must be physically present to vote.
Please remember that all forms require original, non-electronic signatures.
All of the forms and University information pertaining to tenure and promotion may be found on the Academic Labor Relations Website (https://academiclaborrelations.rutgers.edu/academic-appointmentspromotions/academic-reappointmentspromotions-tenured-and-tenure-track-faculty) and below:
Please remember that all forms require original, non-electronic signatures.
2020-2021 Appendices tenured and tenure-track
Form 1-a [DOCX] – For General Teaching/Research Faculty
Form 1-b [DOCX] – For Faculty in the Creative or Performing Arts
Form 2 [DOCX] – Criteria Applicable to this Candidate
Form 4 [DOCX] – Narrative Summary of Departmental Recommendation
Form 5 [DOCX] – Narrative Summary of Dean’s Recommendation
APPENDIX H [DOCX] – Sample Inventory Listing of Materials to be Included in Packets for Reappointment or Promotion
AAUP-AFT Union FAQs may be found here: http://www.rutgersaaup.org/sites/default/files/images/17-FAQs-Promotion.pdf
- When does CTAAR generate my faculty teaching grid?
- For promotion cases, August
For reappointment cases, November
For NTT, December
If you have additional questions, please feel free to contact the Dean’s Office (856) 225-6097.
Academic Labor Relations: https://academiclaborrelations.rutgers.edu/
Faculty Survey: https://oirapapps.rutgers.edu/facsurv/
Committee Assignments: https://fas.camden.rutgers.edu/committee-assignments/
General Instructions: https://academiclaborrelations.rutgers.edu/sites/default/files/FINAL.2020-2021%20Instructions%20Tenured%20and%20Tenure%20Track%20Academic%20Reappointment%20Promotion..pdf
FASC Faculty Affairs website: https://fas.camden.rutgers.edu/faculty/faculty-resources/faculty-affairs/
AAUP-AFT Union Website: https://www.rutgersaaup.org/
Academic Appointments Manual: https://academiclaborrelations.rutgers.edu/academic-appointments-manual/academic-appointments-manual
2018-2022 Faculty Union Contract: https://academiclaborrelations.rutgers.edu/sites/default/files/AAUP-AFT%20Agreement%202018-2022_Final.pdf
Dr. Naomi Marmorstein
Associate Dean for Faculty Affairs
Phone: (856) 225-6434
Email: marmorst@camden.rutgers.edu
Andrea Ohrenich
Senior Administrative Assistant
Phone: (856) 225-2969
Email: ango@camden.rutgers.edu
Bethany Lawton
Assistant Dean III
Phone: (856) 225-6971
Email: bethany.lawton@rutgers.edu
Tin Lam
Faculty Survey Administrator
Phone: 732-432-7206 X 233
Email: tinlt@irap.rutgers.edu
60.5.10 FACULTY TERM APPOINTMENTS
60.5.14 CRITERIA FOR ACADEMIC APPOINTMENTS, REAPPOINTMENTS AND PROMOTIONS
60.5.15 APPLICATION OF CRITERIA FOR ACADEMIC APPOINTMENTS, REAPPOINTMENTS AND PROMOTIONS
60.5.16 PROMOTION TO ASSOCIATE PROFESSOR OR EQUIVALENT RANKS
60.5.17 PROMOTION TO PROFESSOR, DISTINGUISHED PROFESSOR, OR EQUIVALENT RANKS