This website offers an overview meant to provide general information about the tenure-track reappointment processes and timing. This site does not supersede the Rutgers University Academic Labor Relations policies and procedures (linked below). The general instructions can be accessed here.

If you have additional questions, or need clarification, please feel free to contact the Dean’s Office by phone at (856) 225-6097 or by email at fas.deans.office@camden.rutgers.edu

Overview: Tasks by Month

February 2020

  • Dean’s Office notifies chairs and candidates who must go up for reappointment the following year. 

November 2020 

  • Dean’s office sends reminder email to chairs and candidates no later than Thanksgiving break. 

December 2020/January 2021

January 2021

  • Chairs consult with tenured members of the department to determine whether to have a reading committee 
  • For joint appointees, the chair will obtain report from secondary department, unit or program, if applicable. 
  • Chairs schedule and run departmental meetings 
  • Chairs write Departmental Narrative (Form 4 [DOCX]) in consultation with department colleagues. 
  • Chairs submit Departmental Narrative to the Dean’s Office by Friday, January 22, 2021. 
  • The chairs notify candidate, in writing, of the department’s action within 5 working days of department meeting. 

February 2021

  • A&P Committee reviews candidate’s official packet and may consult with the dean.
  • The A&P Committee’s written report and recommendation are due to the dean within a week of voting and no later than the end of February. 

March 2021

  • Dean’s Narrative (Form 5 [DOCX]) is completed. 
  • Dean notifies candidate within 10 days of final decision on reappointment with tenure, and promotions involving tenured ranks, where both the department and decanal levels are negative, excluding cases being considered under rank review provision. 

April 2021

  • Dean’s Office notifies candidates of reappointment status.

May/June 2021

  • Dean’s Office sends out new reappointment contracts prior to June 30, 2021.
Timetable

Month 

Chair 

Candidate 

Dean’s Office 

February 2020

 

Updates Faculty Survey and general initial reappointment paperwork 

Gathers supplemental materials to be included in your reappointment packet 

Submits electronic DRAFT Form 1-a [DOCX] /Form 1-b [DOCX] to Dean’s Office for initial review. Please submit it as a word document. 

Notifies chairs and candidates who must go up for reappointment the following year. 

June 2020

 

 

Sends the list of candidates for reappointment, tenure and/or promotion to Executive Vice President for Academic Affairs by June 1 

Requests departmental reviewer for the upcoming year 

If applicable, department ad hoc committee members are appointed 

November 2020

 

 

Sends reminder to chairs and candidates no later than Thanksgiving break. 

December 2020/ January 2021

 

Submits inventoried Supplemental Materials as outlined in APPENDIX H [DOCX]to Chair 

Completes Form 1-a [DOCX] /Form 1-b [DOCX] and submits to Chair. 

 

January 2021 

Consults with tenured members of the department to determine whether to have a reading committee 

For joint appointees, the chair will obtain report from secondary department, unit or program, if applicable 

Departmental Narrative Form 4 [DOCX] and completed packet are due to the Dean’s Office by Friday, January 22, 2021. 

Notifies candidate, in writing, of the department’s action within 5 working days of departmental meeting 

Revisions may be requested at any level of review. 

 

February 2021

 Revisions may be requested at any level of review. 

Revisions may be requested at any level of review. 

A&P Committee: 

Reviews candidates official packet 

A&P Report due to the Dean within a week of meeting and no later than the end of February. 

March 2021 

 Revisions may be requested at any level of review. 

Revisions may be requested at any level of review. 

Dean’s Narrative is completed Form 5 [DOCX]

Dean notifies candidate within 10 days of final decision where both the department and decanal levels are negative 

April 2021

 

 

Notifies candidate of reappointment status.

May/June 2021

 

 

Sends out new reappointment contracts prior to June 30, 2021.

Chair Procedure Checklist

General Instructions may be found on the Academic Labor Relations Website.

  1. Form 2 [DOCX] (Criteria Applicable to this Candidate)
  2. Form 4 [DOCX] (Narrative Summary of Departmental Recommendation)
  3. APPENDIX H [DOCX] (Sample – Inventory Listing of Materials to be Included in Packets for Reappointment or Promotion)
Candidate Procedure Checklist

General Instructions may be found on the Academic Labor Relations Website.

  1. Form 1-a [DOCX] (General Teaching/Research Faculty) or Form 1-b [DOCX](Faculty in the Creative or Performing Arts)
  2. Form 2 [DOCX] (Criteria Applicable to this Candidate)
  3. Professional Statement
  4. Current CV
  5. APPENDIX H [DOCX] (Sample – Inventory Listing of Materials to be Included in Packets for Reappointment or Promotion)
    1. Teaching Portfolio
Teaching Portfolio Checklist

The list below is an example of documents that the candidate may choose to include in a teaching portfolio (if they decide to offer one). Candidates may also include other documentation that they deem appropriate. For recommendations regarding teaching portfolios, please visit the CTAAR Teaching and Assessment website.

  1. A teaching statement (including the candidate’s teaching philosophy and some discussion of how this philosophy is evident in his/her teaching
  2. Course information and materials)
    1. Statement of teaching responsibilities (which courses have been taught, in what format and at what levels)
    2. Sample syllabi (may also include other course materials, such as instructions for key assignments and/or assessments, but those are not required
  3. Peer observation(s) of teaching: at least 2, in separate semesters, prior to tenure; at least 1 per period of evaluation after that (e.g., tenure, promotion to full professor)
  4. Evidence of teaching success: SIRS scores; in addition, one or more of the following is recommended (may include other indications of success other than those listed below)
    1. Selected student comments from the SIRS
    2. Other student feedback that has been obtained by the candidate or department chair
    3. Documentation of receipt of a teaching award
    4. Conference presentation or publication related to teaching
    5. Evidence of excellence in mentoring (e.g., conference presentation co-authored with a student, student mentee accomplishments)
    6. Diversity statement
  5. Statement of goals for teaching: for example, plans for achieving continuous improvement, plans to develop or revise course(s), plans to learn about and implement new teaching techniques
Dean's Office Procedure Checklist
  1. Form 5 [DOCX] (Narrative Summary of Dean’s Recommendation)
Complete Reappointment Packet Checklist
  1. Form 1-a (signed, dated, original signatures, one sided, no staples or hole punches)
  2. Form 2 (signed, dated)
  3. Form 4 (signed, dated, original signatures, one sided, no staples or hole punches)
  4. Personal Statement (one sided, no staples or hole punches)
  5. CV (one sided, no staples or hole punches)
  6. Appendix H – Listing everything that is in the supplemental materials
  7. Supplemental materials
    1. Teaching Portfolio
Tips and Reminders

Departmental Review:

A minimum of six tenured faculty members at or above the rank for which candidates are to be considered for reappointment or promotion are required to vote on the recommendation with respect to each candidate. All must be physically present to vote.

Please remember that all forms require original, non-electronic signatures. 

Forms

All of the forms and University information pertaining to tenure and promotion may be found on the Academic Labor Relations Website (https://academiclaborrelations.rutgers.edu/academic-appointmentspromotions/academic-reappointmentspromotions-tenured-and-tenure-track-faculty) and below:

Please remember that all forms require original, non-electronic signatures. 
2020-2021 Appendices tenured and tenure-track

Form 1-a [DOCX] – For General Teaching/Research Faculty

Form 1-b [DOCX] – For Faculty in the Creative or Performing Arts

Form 2 [DOCX] – Criteria Applicable to this Candidate

Form 4 [DOCX] – Narrative Summary of Departmental Recommendation

Form 5 [DOCX] – Narrative Summary of Dean’s Recommendation

APPENDIX H [DOCX] – Sample Inventory Listing of Materials to be Included in Packets for Reappointment or Promotion

FAQs

AAUP-AFT Union FAQs may be found here: http://www.rutgersaaup.org/sites/default/files/images/17-FAQs-Promotion.pdf

  1. When does CTAAR generate my faculty teaching grid?
  2. For promotion cases, August
      For reappointment cases, November
      For NTT, December

If you have additional questions, please feel free to contact the Dean’s Office (856) 225-6097.

Important Links and Contact Information

Academic Labor Relations: https://academiclaborrelations.rutgers.edu/
Faculty Survey: https://oirapapps.rutgers.edu/facsurv/
Committee Assignments: https://fas.camden.rutgers.edu/committee-assignments/
General Instructions: https://academiclaborrelations.rutgers.edu/sites/default/files/FINAL.2020-2021%20Instructions%20Tenured%20and%20Tenure%20Track%20Academic%20Reappointment%20Promotion..pdf
FASC Faculty Affairs website: https://fas.camden.rutgers.edu/faculty/faculty-resources/faculty-affairs/
AAUP-AFT Union Website: https://www.rutgersaaup.org/
Academic Appointments Manual: https://academiclaborrelations.rutgers.edu/academic-appointments-manual/academic-appointments-manual
2018-2022 Faculty Union Contract: https://academiclaborrelations.rutgers.edu/sites/default/files/AAUP-AFT%20Agreement%202018-2022_Final.pdf

Dr. Naomi Marmorstein
Associate Dean for Faculty Affairs
Phone: (856) 225-6434
Email: marmorst@camden.rutgers.edu

Andrea Ohrenich
Senior Administrative Assistant
Phone: (856) 225-2969
Email: ango@camden.rutgers.edu

Bethany Lawton
Assistant Dean III
Phone: (856) 225-6971
Email: bethany.lawton@rutgers.edu

Tin Lam
Faculty Survey Administrator
Phone: 732-432-7206 X 233
Email: tinlt@irap.rutgers.edu