This website offers an overview meant to provide general information about the non-tenure track promotion processes and timing. This site does not supersede the Rutgers University Academic Labor Relations policies and procedures (linked below). General Instructions can be accessed in the NTT Appointment and Promotion Policy and the Short Form [DOCX].

If you have additional questions, or need clarification, please feel free to contact the Dean’s Office by phone at (856) 225-6097 or by email at fas.deans.office@camden.rutgers.edu

Overview: Tasks by Month
July 2019
  • Chair notifies Dean’s Office regarding candidates who wish to be considered for promotion.
October 2019
  • Dean’s Office notifies the chair regarding eligible departmental reviewers for the upcoming year. 
  • If applicable, department ad hoc committee members are appointed by the Dean/Associate Dean. 
  • Dean’s Office notifies the candidate who will be on their departmental review committee. 
November/December 2019
  • Candidates submit review materials to department chair. 
  • Chairs schedule and run departmental meetings. Only faculty who are physically present at the meetings in which the candidate is considered are to be accorded a vote. 
January 2020
  • Chairs schedule and run departmental meetings. Only faculty who are physically present at the meetings in which the candidate is considered are to be accorded a vote. 
  • Chairs complete Short Form [DOCX].
  • Completed promotion packets are submitted to the Dean’s Office no later than Friday, January 24, 2020.
February 2020
  • A&P Committee reviews candidate’s official packet and may consult with the dean.
  • The A&P Committee’s written report and recommendation is due to the dean within a week of voting and no later than the end of February. 
March 2020
  • Dean’s narrative is completed.
  • Dean notifies candidate within 10 days of final decision on promotion, where both the department and decanal levels are negative, excluding cases being considered under rank review provision.
  • Dean’s Office sends packet to the Chancellor’s Office for final review.
April 2020
  • Chancellor’s Office notifies Dean’s Office of their review outcome.
  • Dean’s Office notifies candidates of promotion outcome.
May 2020
  • Dean’s Office sends out new promotion contracts prior to June 30, 2020.
Timetable

Month

Chair

Candidate

Dean’s Office

July 2019

  Notifies Dean’s Office regarding candidates who wish to be considered for promotion to this level.

   

October 2019

 

Candidates submit review materials to department chair. 

Requests departmental reviewer for the upcoming year 

If applicable, department ad hoc committee members are appointed 

Notifies candidate who will be on their departmental committee

November/December 2019

Chairs schedule and run departmental meetings. Only faculty who are physically present at the meetings in which the candidate is considered are to be accorded a vote. 

 

 

January 2020

Chairs schedule and run departmental meetings. Only faculty who are physically present at the meetings in which the candidate is considered are to be accorded a vote. 

Completed Short Form [DOCX], departmental criteria, and signed and dated teaching evaluations are submitted to the Dean’s Office no later than Friday, January 24, 2020

Current appointment letter, CV, personal statement, other documents the candidate wishes to be considered, and any other documentation that may be required by the departments are submitted to the Dean’s Office  no later than Friday, January 24, 2019  
February 2020  Revisions may be requested at any level of review.  Revisions may be requested at any level of review. 

A&P Committee: 

Reviews candidates official packet 

A&P Report due to the Dean within a week of meeting and no later than the end of February. 

March 2020 Revisions may be requested at any level of review.   Revisions may be requested at any level of review.  

Dean’s Narrative is completed. 

Dean notifies candidate within 10 days of final decision where both the department and decanal levels are negative. 

Sends packet to Chancellor’s Office for final review.

April 2020    

Notifies candidates of promotion outcome.

May 2020    

Sends out new promotion contracts prior to June 30, 2020.

Faculty of Arts and Sciences Criteria for Promotion

Department/program specific promotion criteria are found on departmental websites.

Excellence as a teacher is demonstrated by:

  • Effectiveness of teaching strategies
  • Observation of classroom instruction
  • A teaching portfolio, including a personal statement, syllabi and/or other instructional materials
  • Teaching evaluation surveys (for no less than most recent 6 semesters)
  • Scholarship/research productivity on effective pedagogy and teaching
  • Demonstration of service in accordance with the mission of the department and the University, appropriate to level of appointment.

TEACHING: Teaching includes classroom, online or hybrid, and non-credit instruction; supervision of research, student internships, professional practice, theses, and doctoral dissertations; academic advising and acting as a mentor; the improvement and enrichment of course offerings and other instructional activities within the faculty member’s discipline or profession; participation in interdisciplinary courses, honors courses and other special courses offered through any part of the University; development of curricula and, the writing of textbooks and the development of other instructional materials to enhance education in the faculty member’s discipline or profession.  Effective teachers must demonstrate depth and breadth of knowledge in their discipline, must communicate this knowledge to others, and must give evidence of a continuing development of their knowledge so as to insure their continued effective teaching over the duration of their appointment.  Effective teachers stay informed of advances and current thinking in their subject area and relate this information to teaching in a meaningful and balanced way. This might be evinced through revision of syllabi and development of new courses or instructional modules. Effective teachers communicate enthusiasm for their subject and have a responsibility to create a positive environment for learning that stimulates imaginative thinking.  They maintain a critical attitude toward their teaching and strive continuously to improve it. 

Teaching may also involve direct student academic advising or mentoring in specific programs.

SERVICE: Service includes the contributions a faculty member makes to the University, to society at large and to the academic profession.  Typically for faculty members in the Teaching Title series in FASC, the types of service expected will be to the department, college, University, and to society at large. Contributions to the effective operation of the University at all levels are most typically demonstrated by significant academic and professional service to the department, the discipline, the faculty, the undergraduate colleges, the graduate programs, the campus, or the University as a whole, through such activities as recruitment of scholars to the University, evaluation of peers, contributions as a fellow, contributions to important committees and other activities in support of the academic development of the University and the enhancement of student academic development and student life programs. Contributions to society at large are most typically demonstrated through the application of the faculty member’s academic expertise and particular professional skills to the solution of international, national, state, county and local problems and by service for the public good on governmental and other special committees, boards, agencies, civic groups and commissions.  It may include related speech to media, publication in popular venues, talks to alumni, or other organizations based on the faculty member’s academic expertise.  Contributions to the advancement of the academic profession are most typically demonstrated by active participation in professional and scholarly associations; by service on editorial boards and as a reviewer of scholarly works and proposals; by participation on expert committees, or practice committees of professional associations or institutions. 

Note: See Rutgers Policy 60.5.14, Criteria for Academic Appointments, Reappointments and Promotions

Chair Procedure Checklist
  1. Short Form [DOCX]
  2. Copy of the applicable departmental criteria as posted on the website
  3. Signed and dated teaching evaluations received by the NTT faculty member during the current term of appointment
Candidate Procedure Checklist
  1. Current appointment letter
  2. Personal Statement
  3. CV
  4. Other documents he/she wishes to be considered
  5. Any other documentation that may be required by the department/unit 
Teaching Portfolio Checklist
  1. A teaching statement (including the candidate’s teaching philosophy and some discussion of how this philosophy is evident in his/her teaching
  2. Course information and materials
    1. Statement of teaching responsibilities (which courses have been taught, in what format and at what levels)
    2. Sample syllabi (may also include other course materials, such as instructions for key assignments and/or assessments, but those are not required
  3. Peer observation(s) of teaching: at least 2, in separate semesters, prior to tenure; at least 1 per period of evaluation after that (e.g., tenure, promotion to full professor)
  4. Evidence of teaching success: SIRS scores; in addition, one or more of the following is recommended (may include other indications of success other than those listed below)
    1. Selected student comments from the SIRS
    2. Other student feedback that has been obtained by the candidate or department chair
    3. Documentation of receipt of a teaching award
    4. Conference presentation or publication related to teaching
    5. Evidence of excellence in mentoring (e.g., conference presentation co-authored with a student, student mentee accomplishments)
  5. Statement of goals for teaching: for example, plans for achieving continuous improvement, plans to develop or revise course(s), plans to learn about and implement new teaching techniques
FAQs

Criteria for Promotion
Criteria used to evaluate NTT faculty for reappointment and/or promotion, and the application of such criteria, shall be consistent with University Policy Sections 60.5.14 and 60.5.15 and shall be consistent with the faculty member’s responsibilities set forth in the appointment/reappointment letter.  Units/departments may require candidates to complete the Recommendation Information Form (Form NTT-1) contained in the Academic Promotion Instructions for Non-Tenure Track Faculty or Academic Promotion Instructions for Non-Tenure Track University Library Faculty in lieu of the Short Form; if the unit/department requires completion of a Form NTT-1, it shall be attached to the Short Form, and such requirement shall apply to all individuals at the same rank within the same title series in that unit/department in that same year.

Department Review Committee
NTT faculty members shall be evaluated by the department and principal investigator (if applicable); department chair/director; dean; and/or the designee of the University; A small standing departmental or unit personnel committee, or an ad hoc advisory committee, may act in the place of the entire department or unit. The department review committee should consist of no fewer than four full-time faculty members.

Q. When does CTAAR generate my faculty teaching grid?

A. For promotion cases, August
    For reappointment cases, November
    For NTT, December

Important Links and Contact Information

Academic Labor Relations: https://academiclaborrelations.rutgers.edu/
Committee Assignments: https://fas.camden.rutgers.edu/committee-assignments/
FASC Tenure & Promotion Procedures: https://fas.camden.rutgers.edu/faculty/faculty-resources/tenure-promotion-procedures/
FASC Tenure Track Reappointment Procedures: https://fas.camden.rutgers.edu/faculty/faculty-resources/faculty-reappointment-and-promotion-guidelines/tenure-track-reappointment-process/
AAUP-AFT Union Website: https://www.rutgersaaup.org/
Academic Appointments Manual: https://academiclaborrelations.rutgers.edu/academic-appointments-manual/academic-appointments-manual
2014-2018 Faculty Union Contract: https://academiclaborrelations.rutgers.edu/sites/default/files/2014-2018%20Faculty%20Contract%2010-6-15%20FINAL.pdf
2019-2020 NTT Appointment and Promotion Policy

Dr. Naomi Marmorstein
Associate Dean for Faculty Affairs
Phone: (856) 225-6434
Email: marmorst@camden.rutgers.edu 

Andrea Ohrenich
Senior Administrative Assistant
Phone: (856) 225-2969
Email: ango@camden.rutgers.edu

Bethany Lawton
Coordinator of Administrative Services
Phone: (856) 225-6971
Email: bethany.lawton@rutgers.edu 

Tin Lam
Faculty Survey Administrator
Phone: 732-432-7206 X 233
Email: tinlt@irap.rutgers.edu